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Now viewing: Administrative Assistant
RH
Robert Half
Administrative Assistant
Job Description
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of front-desk support, phone coverage, and administrative coordination. The person in this role will help maintain efficient workflows by managing records, assisting with office tasks, and providing dependable support to both internal teams and visitors.
Responsibilities:
- Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently.
- Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed.
- Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach.
- Enter, update, and maintain records with a high level of accuracy and attention to detail.
- Prepare, organize, and distribute documents, files, and other administrative materials as needed.
- Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests.
- Maintain orderly filing systems and ensure important information is easy to access when required.
- At least 3 years of experience in an administrative, office support, or receptionist role.
- Demonstrated ability to manage administrative assistance tasks in a detail-oriented office environment.
- Experience handling inbound phone calls and communicating clearly with callers and staff.
- Strong data entry skills with a consistent focus on accuracy and timeliness.
- Comfortable performing reception and front-desk duties while managing multiple priorities.
- Proficiency with standard office practices and general administrative procedures.
- Strong organizational skills and the ability to work independently in a fast-paced setting.