Find & Apply For Office / Administrative Assistant Jobs in Philadelphia, Pennsylvania

We are looking for a detail-oriented Office Assistant to join a contract position supporting administrative and records management activities located in the Greater Philadelphia Region. This role will assist multiple departments with organizing, reviewing, and preparing physical documents for retention, digitization, or secure disposal. The ideal Office Assistant candidate is comfortable handling high volumes of files, completing clerical tasks accurately, and providing dependable front-office support when needed. Here's how you'll contribute each day:

• Review paper files and archived documents across departments to identify materials that should be retained, digitized, or destroyed based on guidance from department leaders.
• Scan and organize approved records into digital formats while maintaining accuracy, consistency, and document integrity.
• Perform general clerical support such as filing, sorting, labeling, and preparing documents for processing.
• Coordinate with managers and staff to clarify document handling requirements and ensure records are routed appropriately.
• Support office operations by answering inbound calls and assisting with basic receptionist coverage as needed.
• Maintain an orderly workspace and track progress on document review and digitization assignments.
• Handle sensitive information with discretion and follow established procedures for records management and secure shredding. Other requirements for the Office Assistant position include and are not limited to:
• Prior experience in an office support, clerical, or administrative role.
• Ability to scan, sort, and manage large volumes of documents with strong attention to detail.
• Experience handling receptionist or front-desk responsibilities, including answering inbound calls.
• Comfortable working with physical files and making accurate decisions based on department guidance.
• Strong organizational skills and the ability to manage tasks across multiple teams.
• Ability to start immediately and work effectively in a fast-paced office environment.
• Clear communication skills and a reliable, team-oriented approach to daily work.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013503809 TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice. Create a Job Alert Email me about new Office Assistant jobs in Philadelphia, PA Related Jobs Search more jobs Browse Jobs Contract Talent Full-Time Talent Consulting Solutions Finance & Accounting Technology Marketing & Creative Legal Administrative & Customer Support Discover Insights Invoice Job Directory Salary Guide Time Reports Create a Job Alert Contact Us About Robert Half Leadership Careers With Us Locations Investor Center Press Supplier Relations Fraud Alert Government Notice Privacy Notice Terms of Use Robert Half Inc. An Equal Opportunity Employer M/F/Disability/Veterans. Do Not Sell or Share My Personal Information This website uses cookies, pixel tags, and other tracking technologies to enhance user experience, personalize content and ads, and to analyze performance and traffic on our website. We also share information about your use of our site with our social media, advertising and analytics partners. If we have detected an opt-out preference signal, it will be honored unless you have changed your consent preferences manually. You may opt-out of use of certain cookies through the Do Not Sell or Share My Personal Information link. Your use of the website is subject to our Terms of Use. More information about cookies and how we share information can be found in our Privacy Notice. Do Not Sell or Share My Personal Information I understand