Find & Apply For Office / Administrative Assistant Jobs in Scott Township, Pennsylvania

Job Summary We are seeking a dedicated and highly organized Office Manager/Administrative Assistant to join our team. This role is vital in ensuring the smooth operation of daily office activities, providing exceptional administrative support, and maintaining efficient communication channels within the organization. The successful candidate will demonstrate strong technical proficiency, excellent organizational skills, and a proactive approach to managing office functions. This position offers an opportunity to contribute to a dynamic environment where professionalism and efficiency are valued. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Oversee office management tasks such as supply ordering, paying bills, and communicate with vendors and employees. Handle data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and Google Workspace tools. Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial reconciliation. Assist with calendar management and scheduling appointments for staff and clients. Provide customer service support by addressing inquiries via phone or email promptly and courteously. Prepare correspondence, reports, and documents through word processing and proofreading to ensure clarity and accuracy. Maintain filing systems—both digital and physical—to ensure easy retrieval of documents. Support client communication efforts by managing email correspondence and follow-up tasks. Collaborate with team members to improve office workflows and productivity. Requirements Proven experience in office management or administrative support roles with a minimum of two years of relevant experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with productivity software. Strong computer literacy including data entry skills, spreadsheet management, and document proofreading. Experience using QuickBooks or similar bookkeeping software is highly desirable. Excellent organizational skills with the ability to prioritize tasks effectively. Exceptional communication skills, both verbal and written; bilingual abilities are a plus. Knowledge of multi-line phone systems and phone etiquette standards. Previous experience in medical or dental receptionist roles is advantageous but not required. Ability to handle clerical tasks efficiently while maintaining attention to detail. Strong time management skills with the ability to multitask in a fast-paced environment. This position is an excellent opportunity for an organized professional eager to contribute their administrative expertise within a supportive team environment. We welcome candidates who are committed to delivering outstanding service while maintaining operational excellence.

Pay:

From $23.00 per hour

Work Location:

In person