Find & Apply For Office / Administrative Assistant Jobs in Southampton, Pennsylvania

Estates Chimney & Fireplace is a growing, established home-service company in Holland, PA, and we're looking for a Administrative Assistant to become an important part of our team. We're looking for someone who enjoys being the person others can count on, someone who sees what needs to be done, takes initiative, stays organized, and follows through. What You'll Do You'll have a diverse and important role supporting both our office and field operations, including: Serve as a friendly, professional point of contact for customers, vendors, technicians, and incoming calls Schedule and coordinate customer appointments, projects, and field technicians Manage Accounts Payable and Accounts Receivable and assist with bookkeeping Handle sales tax reporting and other routine financial administration Maintain employee records, assist with HR administration, and administer employee benefits Keep customer, vendor, employee, and company records accurate and organized Coordinate communication between management, office staff, technicians, customers, and vendors Make sure technicians have the schedules, information, and resources they need to succeed Help management with projects and administrative needs Identify problems, find solutions, and jump in wherever needed to keep the business moving We're looking for someone who is:

Organized:

You love keeping details, schedules, and information under control

Proactive:

You don't need to be told what to do every minute of the day

Dependable:

When you say you'll handle something, it gets done

Detail-oriented:

You catch the little things before they become big problems A problem solver: You can think on your feet and make good decisions A strong communicator: You can work comfortably with customers, employees, vendors, and management

Adaptable:

You can switch gears when priorities change

Team-oriented:

You understand that sometimes you simply need to pitch in and help Qualifications 1+ years of administrative experience Experience in construction, home improvement, HVAC, plumbing, electrical, or another service-based business is a plus Strong computer skills and proficiency with Microsoft Office Experience with scheduling, bookkeeping/accounting, HR, or payroll is a plus Ability to manage multiple priorities and meet deadlines Strong written and verbal communication skills Excellent attention to detail and organizational skills Ability to work independently while being a strong team player Why This Role Matters This is an opportunity to become a trusted, go-to member of a local company where your work has a direct impact every day. You'll have variety, responsibility, and the opportunity to make a real difference. You'll work closely with ownership and the team, and you'll have a voice in helping us improve the way we operate. If you're someone who likes being busy, solving problems, staying organized, and knowing that your work matters, this could be a great fit. Interested? We want to hear from you. Apply today and tell us a little about yourself and why you think you'd be a great addition to Estates Chimney & Fireplace.

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person