Find & Apply For Office / Administrative Assistant Jobs in West Chester, Pennsylvania

Job Summary We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional support to staff and clients alike. The ideal candidate will be a proactive communicator with strong organizational skills, ready to handle a variety of clerical and administrative tasks. If you thrive in a fast-paced environment and enjoy helping others stay productive, this position offers a rewarding opportunity to contribute to our vibrant workplace. Duties Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Maintain accurate data entry and update records using spreadsheets and productivity software such as Microsoft Office. Assist with office management tasks, including calendar management, scheduling appointments, and organizing meetings. Support bookkeeping functions by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping. Handle clerical duties such as proofreading documents, word processing, and preparing reports with attention to detail. Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts. Coordinate office supplies inventory, organize files, and ensure the office environment remains efficient and welcoming. Qualifications Proven experience in an office environment with strong computer literacy and technical proficiency in Microsoft Office applications. Demonstrated skills in data entry, document proofreading, and managing spreadsheets effectively. Prior experience with QuickBooks or similar accounting software is highly desirable. Excellent organizational skills with the ability to multitask efficiently in a busy setting. Strong communication skills, including phone communication and client interaction, with bilingual ability considered a plus. Knowledge of office management procedures, calendar management, and front desk operations. Previous clerical or administrative experience combined with customer service expertise is preferred. Join us as an Office Assistant and be part of a team that values enthusiasm, professionalism, and dedication! This paid position offers an engaging environment where your organizational talents will shine while supporting the daily functions that keep our office running smoothly.

Pay:

$20.00 - $22.00 per hour Expected hours: 15.0 per week

Work Location:

In person