Find & Apply For Office / Administrative Assistant Jobs in Portsmouth, Rhode Island

Company Overview Travers Plumbing & Heating Inc specializes in providing top-quality residential and commercial plumbing and heating services. We are dedicated to delivering reliable solutions and exceptional customer care in our community. Job Overview We are seeking a proactive and organized Full Time Office Assistant to join our team. This vital role involves managing daily office operations, supporting administrative functions, and ensuring smooth communication between clients, vendors, and team members. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a positive attitude to help us maintain efficient office workflows. Duties Greet visitors at the front desk with professionalism and friendly customer service Manage multi-line phone systems, directing calls accurately and courteously Handle data entry tasks using Microsoft Office and Google Workspace, ensuring accuracy and confidentiality Maintain organized filing systems for invoices, receipts, and other important documents Assist with bookkeeping using QuickBooks to track expenses, invoices, and payments Support calendar management and scheduling for team appointments and service calls Provide general clerical support including proofreading, document preparation, and office supply management Qualifications Proven office management or administrative experience in a professional setting Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills Experience with QuickBooks or similar bookkeeping software is preferred Excellent organizational skills with the ability to prioritize tasks effectively Exceptional customer service skills with phone etiquette expertise Bilingual abilities are a plus to assist diverse client needs Ability to handle confidential information discreetly and professionally Strong typing, proofreading, and organizational skills to ensure accuracy in all tasks Personal assistant experience or calendar management skills are advantageous Join our team as a Full Time Office Assistant and be part of a dedicated company committed to excellence in service! We value energetic individuals who thrive in dynamic environments and are eager to contribute their skills to our growing business.

Pay:

$18.00 - $20.00 per hour

Benefits:

Paid time off

Work Location:

In person