Find & Apply For Office / Administrative Assistant Jobs in Richmond, Rhode Island

The Chariho Regional School District is seeking applicants for a full-time District clerk currently assigned to the Maintenance department. Work schedule is 8 hours per day (7-3), 5 days per week (M-F), year-round position. Position provides paid holidays, paid time off (PTO), vacation time, retirement benefits and health/dental/life insurance benefits.

Job specifications are intended to present a descriptive list of the range of duties performed by employees in the classification. Nature of WorkThis position requires moderately complex and varied clerical work including the skilled operation of office technology.

An employee in this classification is responsible for the performance of a variety of clerical duties requiring the application of considerable knowledge of office practices and procedures and the exercise of some independent judgment in their execution. Employees in this classification carry out routine duties with considerable independence of action with detailed instructions given on new or unusual assignments. Work frequently requires public contact involving the explanation of departmental policies and regulations. Work is reviewed through observation of operations and examination of final work products.

Duties and Responsibilities:

Types a variety of correspondence, memoranda, reports and other documents from copy or rough draft; composes routine correspondence for supervisors signature; proofreads all materials for accuracy of spelling, grammar and punctuation, distributes mail to staff, opens supervisors mail, if requested.

Maintains and files a variety of detailed records, reports and other documents.

Types reports derived from records and other documents, makes mathematical computations; makes simple posting to departmental, fiscal or other records according to standard procedures Acts as a receptionist; answers frequent inquires from the public requiring some knowledge of office regulations and procedures; occasionally screens calls for administrators; make appointments; operates switchboard.

Operates a variety of office equipment such as calculator, copie, typewriter, intercom, computer and word processing programs.

Enters purchase orders and follows through until receipt of invoice.

Contacts parents regarding childrens illness if nurse is not available. Assists with class coverage / records staff attendance and assists with payroll when necessary. Performs related work as required.

Knowledge of:

Business English, spelling and bookkeeping.

Modern office practices and procedures.

Relevant computer software (including, but not limited to Word, Excel).Requiring considerable knowledge of office and third-party regulations and procedures.

Ability to: Maintain confidentialityCarry out a variety of clerical functions with a minimum of supervisionMaintain accurate clerical records and prepare necessary reports.

Deal with the public in a courteous and effective manner.

Understand and follow oral and written instruction.

Skill in the operation of office equipment noted above.

Minimum Education, Certification and Training / ExperienceMust be of good characterMust possess a high school diploma or general equivalency