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Now viewing: Administrative Assistant (H)
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Zeus Company LLC
Administrative Assistant (H)
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Job Description
Job Summary This position is responsible for the administrative support of senior plant-level operations managers as well as the professional and efficient managing of visitors, customers, telephone calls and messages at the reception area.
- High school diploma, or equivalent, preferred
- Typing 40 wpm
- Excellent PC skills including MS Office, Outlook and Oracle.
- Capable of working independently.
- Strong communication and organizational skills.
- Relevant reception and administration experience
- Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
- Directs visitors by maintaining employee and department directories, giving instructions.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
- Maintains safe, clean and well-presented reception area by complying with procedures, rules, and regulations. Has ownership for the appearance of reception area comprising the entrance area, stairs, ground and first level seating areas.
- Drafts financial, statistical, narrative, and/or other reports as requested.
- Performs daily reporting tasks.
- Uses Oracle and other information sources to prepare reports and documents as assigned by management.
- Provide back-up and assistance to functions within the Operations Department.
- Arranges, participates in, and implements conferences and committee meetings.
- Arranges and coordinates travel, accommodation, car rentals and other needs for site personnel or visitors as directed by management.
- Monitors and controls stationary inventory levels and organizes replenishment as required.
- Composes letters, notes, spreadsheets and other documents at managements' request.
- Maintains confidential and non-confidential records as assigned by management