Find & Apply For Office / Administrative Assistant Jobs in Alcoa, Tennessee

Alcoa First Methodist Church Job Description Position Title:

Administrative Assistant Reports To:

Senior Pastor /

Staff Parish Relations Committee Employment Type:

Full-Time Salary range: $38,000 to $42,000 per year Position Summary The Administrative Assistant at Alcoa First Methodist Church provides essential clerical, organizational, and communications support to the pastoral staff and church leadership. This role serves as a primary point of contact for church members, visitors, and the broader community, and plays a key role in maintaining the day-to-day operations of the church office. The ideal candidate is a warm, organized, and detail-oriented professional who is committed to the mission and values of the church. Essential Duties and Responsibilities Office Administration Manage the church office on a daily basis, including opening and closing procedures. Answer and direct phone calls, emails, and in-person inquiries in a courteous and timely manner. Maintain church records, databases, and filing systems (physical and digital). Prepare and distribute correspondence, memos, newsletters, bulletins, and announcements. Order and maintain office supplies and equipment. Process incoming and outgoing mail. Communications & Scheduling Coordinate and maintain the church calendar, scheduling facilities, events, and meetings. Assist in the preparation and distribution of the weekly worship bulletin. Support church communications including website updates, social media posts, and email blasts. Draft, proofread, and format documents, reports, and presentations as needed. Financial Support Assist with basic bookkeeping tasks such as processing invoices and reconciliation of receipts and purchases. Coordinate with the church treasurer or finance committee as directed. Maintain confidentiality of all financial and personal records. Congregational & Community Support Greet and assist church members, visitors, and community members who contact or visit the church office. Maintain membership and baptism records and assist with updating contact information. Support the planning and coordination of church events, services, and programs. Assist pastoral staff with special projects and administrative tasks as assigned. Qualifications Required Minimum of two (2) years of administrative or office experience. Proficiency on Apple computer iOS and Apple iWork programs (Pages, Numbers, Keynote). Strong written and verbal communication skills. Excellent organizational skills with the ability to multitask and prioritize effectively. Demonstrated ability to handle confidential information with discretion and integrity. A personal Christian faith and commitment to the mission of the Global Methodist Church. Preferred Experience working in a church, nonprofit, or ministry setting. Familiarity with church management software (e.g., Realm, PowerChurch, Planning Center). Experience with basic bookkeeping or accounting software. Core Competencies Servant Leadership

• Approaches the role with humility and a heart for service. Attention to Detail
• Produces accurate work and catches errors before they occur. Interpersonal Skills
• Builds positive relationships with staff, volunteers, and congregation members. Adaptability
• Responds well to shifting priorities and unexpected needs. Confidentiality
• Maintains the privacy of sensitive pastoral, personal, and financial matters. Initiative
• Takes proactive steps to improve office efficiency and support team goals.

Work Environment & Physical Requirements Work is primarily performed in a church office setting. Occasional weekend or evening hours may be required for special services or events. Must be able to sit for extended periods and operate standard office equipment. Ability to lift up to 25 pounds occasionally. Acknowledgment This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be modified or expanded as ministry needs evolve.

Pay:

$38,000.00

• $42,000.

00 per year

Work Location:

In person