Find & Apply For Office / Administrative Assistant Jobs in Carlsbad, Texas

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title:

QIDP Coordinator Administrative Assistant

Job Title:

Administrative Asst II

Agency:

Health & Human Services Comm

Department:

Professional Supervision

Posting Number:

21962

Closing Date:

10/29/2026

Posting Audience:

Internal and External

Occupational Category:

Office and Administrative Support

Salary Range:

$2,829.00 - $3,946.25

Pay Frequency:

MonthlySalary Group:

TEXAS-A-11

Shift:

Day

Additional Shift:

Days (First)

Telework:

Not Eligible for Telework

Travel:

Up to 5%

Regular/Temporary:

Regular

Full Time/Part Time:

Full time

FLSA Exempt/Non-Exempt:

Nonexempt

Facility Location:

San Angelo State Supported Living Center

Job Location City:

CARLSBAD

Job Location Address:

11640 US

HWY 87 N

Other Locations:

San Angelo

MOS Codes:

0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

YN,YNS Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

QIDP Coordinator Administrative Assistant:

This position will be under the direct supervision of the QIDP Coordinator. Responsible for providing routine administrative support for the Q-Coordinator and the QIDP Department. Helps with supply inventory and ordering, scheduling and setting up meeting rooms for all ISP/Prep/Discovery meetings. Responsible for inputting and updating tracking systems and spreadsheets for various categories related to the QIDP department. Is responsible for working cooperatively and professionally with other divisions and departments in a harmonious working relationship. Will work under moderate supervision with limited latitude for the use of initiative and independent judgement. Serves as the backup to the ISP Facilitator Assistant Essential Job Functions (EJFs): Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Assisting with preparations for the individuals' meetings including, mailing invitations, scheduling meetings room, scheduling of the ISP and Prep Meetings each year and revise when needed. Clerical Support with scribing/note taking for ISPs and other topics of ISPA meetings Inputting/updating trackers and spreadsheets for the QIDP Department Completing/updating ID/RC Assessments, ICAPs, and related documents for all new admissions, annually or when needed Ordering of supplies and creating work orders for items needed for the QIDP Department May train others including the ISPA Facilitator assistant on job duties to serve as a backup Works cooperatively and professionally with other departments, LARs, LIDDAs and other community stakeholders ensuring harmonious working relationships Knowledge, Skills and Abilities (KSAs): Knowledge in the use of printers, copiers, fax machines and phones

Knowledge of English grammar, spelling, punctuation

Skill in using a personal computer to create documents and reports.

Skill in the use of Microsoft Office systems to include TEAMs, Outlook, Excel, Word and PowerPoint.

Skill in using electronic records systems and/or databases.

Skill in clear, accurate, and timely documentation.

Skill in effective communication with individuals, families, and staff.

Ability to prepare and maintain records. Ability to utilize and revise tracking systems and spreadsheets

Ability to scribe/take notes during meetings using a laptop/computer Ability to quickly adapt to change.

Ability to communicate verbally and in writing in a clear, effective, and constructive manner. Ability to work independently and organize/prioritize work. Ability to organize information both orally and in writing.

Ability to understand and follow oral and written instructions.

Ability to work harmoniously, assertively, and professionally with staff at all levels and with Legally Authorized Representatives (LARs) and LIDDAs.

Registrations, Licensure Requirements or Certifications:

Must possess valid Texas driver's license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver's license must provide an original certified driving record from the state of driving license. Eligible driving record required based on HHSC Fleet Management policy.

Initial Screening Criteria:

High School diploma or GED required. At least two (2) years of experience in administrative support in an office, business, government, or professional setting

Experience in scribing meetings and data input

Experience working with

Microsoft Outlook, Excel, Word, PowerPoint, TEAMs Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE). Males between the ages of 18 - 25 must be registered with the Selective Service. All State Supported Living Center Employees are subject to Random Drug Testing. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.