Find & Apply For Office / Administrative Assistant Jobs in Cedar Park, Texas

We are seeking a highly organized, dependable, and personable Administrative Assistant to join our Montessori school community. This position works closely with the Head of School/Campus Director and plays an important role in ensuring the day-to-day operations of the campus run smoothly. The ideal candidate is someone who enjoys working in a school environment, communicates confidently with families and staff, has strong attention to detail, and is comfortable balancing administrative responsibilities with the needs of a busy campus. This role also supports enrollment growth, family engagement, classroom teams, and campus compliance. This is typically a full-time, hourly, non-exempt position . Key Responsibilities Enrollment & Family Experience Respond to incoming phone calls, emails, inquiries, and walk-in families in a warm and professional manner Enter and maintain prospective family information in the school's CRM Schedule tours and assist with tour follow-up Support new-family enrollment and onboarding prior to each child's first day Build positive, lasting relationships with prospective and currently enrolled families Maintain accurate student and family records across school systems Assist with enrollment initiatives designed to increase leads, tours, and registrations Participate in local grassroots marketing and community outreach Help plan and execute Open Houses, parent education events, community events, and other enrollment initiatives Campus Operations & Administration Support the Head of School with daily campus operations Order and maintain school, classroom, and office supplies Coordinate approved facility maintenance and vendor needs Assist with daily billing and account accuracy Track petty cash and campus expenses as assigned Troubleshoot basic day-to-day technology issues Maintain organized administrative records and campus documentation Assist with communication to families and staff Help ensure administrative processes are completed accurately and on time Licensing, Compliance & Safety Work alongside school leadership to maintain state licensing and regulatory requirements Maintain accurate student, staff, and campus files and binders Help ensure the campus remains inspection-ready Assist with scheduling and documenting fire drills and other emergency-preparedness procedures Monitor emergency supplies and required campus materials Support ongoing health, safety, and compliance procedures Staff & Classroom Support Provide classroom coverage when necessary to maintain required ratios Assist with coordinating substitute teachers and coverage needs Support teachers with administrative needs throughout the school day Communicate staffing or coverage concerns to school leadership Work collaboratively with classroom and administrative teams to keep the campus running smoothly Qualifications We are looking for someone who has: A genuine passion for working with children, families, and educators Interest in Montessori education and early childhood development Previous administrative, school, childcare, office management, customer service, or similar experience Excellent written and verbal communication skills Strong organizational and time-management skills Exceptional attention to detail Confidence working with computers and learning new software systems Ability to manage multiple priorities in a fast-paced environment A proactive, solutions-oriented approach to challenges Professionalism, reliability, and strong interpersonal skills Ability to maintain confidentiality when handling student, family, and employee information Willingness to step into classrooms and support the campus wherever needed What We're Looking For This role is a great fit for someone who is organized, proactive, warm with families, and willing to jump in wherever needed . No two days in a school environment are exactly the same, so flexibility and teamwork are essential. We are looking for someone who takes ownership of their responsibilities, notices the small details, communicates effectively, and genuinely enjoys helping both families and staff. Most importantly, we are looking for someone who wants to be an active part of the school community and help create an organized, welcoming, and supportive environment for our children, families, and team.

Pay:

$17.00 - $17.50 per hour Expected hours: 40.0 per week

Work Location:

In person