Find & Apply For Office / Administrative Assistant Jobs in Groves, Texas

PRIMARY PURPOSE

Serves as confidential secretary to the principal and as a facilitator for the school being served.

QUALIFICATIONS

Education:

High School graduate or certificate of high school equivalence (GED)

Experience/Licenses:

Secretarial experience, preferably in public education environment Eligible for Notary Public

MAJOR RESPONSIBILITIES AND DUTIES

Prepare written correspondence forms, schedules, or reports using a personal computer. Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using personal computer. Monitors leave requests and reports. Compile information and submit to central office. Maintain school calendar of events. Maintain payroll time information. Schedule meetings and appointments and maintain calendar for principal. Assist students, teachers, and parents as needed. Receive incoming calls, take reliable messages, and route to appropriate staff. Maintain physical and computerized files including inventory of school and office supplies, mailing lists and office communication. Update handbooks, policy manuals, and other documents as assigned. Receive, store, and issues supplies and equipment. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). Sort, distribute, or deliver mail and other documents. Maintain confidentiality. Other duties as may be assigned by the principal.

NECESSARY SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Demonstrated ability to operate a personal and mainframe computer and related software. Proficient typing, word processing, and file maintenance skills. Effective organizational, communication, and interpersonal skills. Ability to use personal computer and software to develop spreadsheets, databases, and do word processing. Knowledge of basic accounting principles. Ability to perform duties with awareness of all district requirements and Board of Education policies. 208 Days per school year