Find & Apply For Office / Administrative Assistant Jobs in Payson, Utah

Job Summary The OMS/Administrative Assistant plays a vital role in supporting the daily operations of the dry ice branch. This position is responsible for performing a variety of administrative tasks to ensure efficient office management, effective communication, and accurate record-keeping. The ideal candidate will be organized, detail-oriented, and capable of handling multiple tasks in a fast paced environment.

Key Responsibilities Administrative Support:

Manage front desk duties, including answering phones, greeting visitors, and handling general office inquiries. Maintain organized filing systems and ensure records are up to date. Assist with mail distribution, office supplies management, and coordinating deliveries. Assist the Branch Manager and other staff with day-to-day administrative tasks. Maintain organized digital and physical filing systems for records, invoices, production data, and employee information. Prepare and distribute internal communications, reports, and memos. Manage plant/branch foot traffic, incoming calls, emails, and correspondence while providing professional customer service.

Operations Support:

Complete OMS cycle in NetSuite. Coordinate and schedule deliveries, ensuring accurate documentation and communication with drivers. Track inventory levels, assist with order processing, and maintain supply records. Ensure invoices are accurate, maintain Accounts Payable (AP) and Purchase Order (PO) balances, and follow up on past-due accounts to support financial accuracy and efficiency. Help manage work orders, production schedules, and shipping documentation.

Compliance & Record-Keeping:

Support the team with documentation required for audits, inspections, or regulatory compliance.

HR & Payroll Support:

Assist with onboarding new employees, including gathering documentation and coordinating training schedules.

General Office Management:

Order and maintain office supplies. Ensure office equipment is properly maintained and coordinate repairs when necessary. Assist in organizing company events, meetings, and staff communications. Qualifications & Requirements High school diploma or equivalent; associate's degree or additional certifications preferred. 2+ years of administrative experience, preferably in a manufacturing or industrial setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with data entry systems (NetSuite). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Experience with payroll software (e.g. Paycom) is a plus. Physical Requirements Ability to sit, stand, and walk for extended periods. Occasional lifting of office supplies or materials up to 25 lbs. Must be comfortable working in an industrial plant environment. Work Schedule Typical hours are Monday - Friday, with occasional overtime or weekend work as needed to meet plant demands. Compensation & Benefits Competitive salary based on experience. Comprehensive benefits package, including health insurance, PTO, and paid holidays. Emory Dry Ice is an Equal Opportunity Employer.