Find & Apply For Office / Administrative Assistant Jobs in Fredericksburg, Virginia

Kaeser Compressors, Inc. is one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees worldwide. Our primary goal is providing exceptional customer service coupled with innovative products and progressive system solutions. We specialize in evaluating each customers application and providing the most energy efficient and effective air system solution. To learn more about Kaeser, visit our website at us.kaeser.com, and for a sneak peek into what it's like being a part of the Kaeser Family, view this video.

We are seeking individuals who have worked in an industrial/service/sales environment to fill the position of Service Processing Coordinator for our Fredericksburg location.

Job DescriptionThe selected candidate will:

Reconcile and process completed service tickets in preparation for invoicing in SAP.Establish and maintain effective relationships with Service Scheduling Coordinators, Branch Managers, Service/Administration Managers, Service/Operations Managers and Service Technicians to facilitate communication for resolving any processing discrepancies.

Responsible for learning and following all applicable procedures and work instructions relating to the Company's Management System.

Performs all other duties assigned by the Manager.

Verify appropriate cost and tax considerations for numerous types of service costs, including travel, mileage, parts and labor.

Ensure timely and error-free processing of completed service orders and maintain stated department goals for interval between ticket completion and invoice generation. Required QualificationsThe successful candidates background will include: High School Diploma or equivalent required; Associate or Bachelor's Degree in Accounting preferred.

Expert verbal and written English proficiency.

Good communication skills/phone skills required.

Computer skills, including proficiency in G-Suite.

SAP experience preferred.

Regular physical attendance at the worksite.

Two (2) years customer service experience required, commercial or industrial market preferred.

One (1) year invoicing experience preferred. This is a hourly position, with a range of $20-$22, to commensurate with experience. We offer an excellent benefit package including Medical, Dental, Vision, Profit Sharing and 401(k) Plan as well as a roof top cafe, an on-site exercise facility, free exercise classes and a health and wellness program. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.