Find & Apply For Office / Administrative Assistant Jobs in Rocky Mount, Virginia

GENERAL DEFINITION

Performs administrative and technical work, which involves the analysis and evaluation of various projects as may be assigned.

ORGANIZATIONAL RELATIONSHIP

Work is performed under regular supervision of the Department Head or designee. Supervision is exercised over subordinate personnel as may be assigned.

TYPICAL TASKS

Answers telephones, handles calls, and ensures that customers, vendors and employees are handled in a professional and courteous manner; Maintains and updates accurate records and reports; Tapes meetings and transcribes minutes as required; Investigates inquiries, policy issues or complaints and prepares reports for proper action; Prepares annual reviews of programs and presents proposals for review and action; Prepares and maintains records for accounting procedures related to certain programs; Serves as an office assistant to the department head and other departmental staff; Prepares time heets; May perform billing and receiving of monies for deposit; Maintains calendar, makes appointments; May collect revenues and post into ledger accounts within the computer systems; Sets up and supervises the maintenance of filing systems; Maintains and updates specific documents for the County; Disseminates appropriate information to affected groups regarding all aspects of plans or documents; Assists with implementation of departmental programs; Serves as a general assistant as needed; Performs other duties as may be assigned.

ESSENTIAL KNOWLEDGES, SKILLS AND ABILITIES

Knowledge of planning and departmental practices is required. Ability to provide accurate and concise information. Ability to maintain positive working relationships with personnel and the public. The successful individual must have a working knowledge of activities and must be willing and able to carry out various tasks associated with the provision of services. Must be able to communicate effectively both orally and in writing. Must have a working knowledge of computer systems in order to maintain plans and to general correspondence. Ability to gather and analyze facts on a variety of subject matter and assemble and present concise reports and presentations. Assumes primary responsibility for assigned routine functions or task. Undertakes management of office projects on an assigned basis. Exercises considerable initiative, independent judgment and discretion in performing complex office and administrative duties and keeping informed of operating policies and procedures and county code regulations; ability to utilize office software and email.

TRAINING, EDUCATION AND EXPERIENCE

Education equivalent to graduation from a two-year college with additional course work at the senior college level, supplemented by three or more years of relevant work experience. Additional experience may substitute for the education requirement.

SPECIAL REQUIREMENTS AND RELATED OBLIGATIONS

None

PHYSICAL DEMANDS

Must be able to occasionally lift 20 pounds, sit for long periods of time at a desk, and operate a computer and general office equipment.

WORK ENVIRONMENT

Work is generally performed in an office environment.

AMERCANS WITH DISABILITIES ACT COMPLIANCE

Franklin County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Franklin County will provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the employer. This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given. (Last Updated 07/03/07)(Reviewed & Updated 11/17/09) (Updated 10/26/17).(Rev Intranet 4/19-4/20)(Benchmark Study July 2022)

Pay:

$33,827.00 - $43,975.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance

Work Location:

In person