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Administrative Assistant
Job Description
PACIFIC FOREST MANAGEMENT, INC.
Administrative Assistant Position Overview & Requirements Pacific Forest Management, Inc. is seeking a self-motivated, detail-oriented Administrative Assistant. This central role supports company operations by managing office workflows, providing exceptional client service, and assisting field personnel.
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Qualifications:
High school diploma/GED, valid WA Driver's License, and a strong background in detailed bookkeeping.
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Core Skills:
Proficiency in MS Word and Excel, strong communication skills, and professional appearance.
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Physical Needs:
Ability to perform light office maintenance, organize supply rooms, and transport company vehicles. Key Responsibilities Bookkeeping & Financial Administration
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Financials:
Manage accounts payable (AP), accounts receivable (AR), payroll, and auto expenses.
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Reporting:
Process time/mileage reports, L&I summaries, load ticket audits, and landowner financial summaries. Client Services & Front Office Reception
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Reception:
Serve as the primary contact; answer phone calls, greet visitors, and route inquiries.
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Relations:
Build positive client relationships while maintaining strict data confidentiality. Land Use & Permit Administration
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Permitting:
Process requests for property access, firewood permits, and special use permits.
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Logistics:
Manage facility rental payments, gate key checkouts, and insurance certificate databases. Staff & Operations Support
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Field Support:
Help field staff with basic tech issues, benefit enrollments, and gear checkout logs.
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Coordination:
Manage travel reservations, virtual meeting setups, training, and report archiving. Facility Coordination & Maintenance
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Upkeep:
Maintain the cleanliness of the reception area; organize the office supply room.
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Vehicles & Vendor Management:
Schedule building needs, coordinate contracted janitors, and transport vehicles for service appointments.
Expected hours:
30.0 - 40.0 per week
Benefits:
Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance
Work Location:
In person