Find & Apply For Office / Administrative Assistant Jobs in Lacey, Washington

Assists the Dean of the School of Business. Saint Martin's University is more than just a place of learning—it's a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin's Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin's liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose. As part of the Catholic Intellectual Tradition, we honor the integration of faith and reason, the dignity of every person, and a shared responsibility for the common good. Our mission is to form graduates who are not only intellectually curious and ethically grounded, but also deeply committed to building a more just and equitable world. At Saint Martin's, we care about the whole person. Our supportive campus culture is built to help students thrive—academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all. We warmly invite mission-driven individuals to join our community—not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is

ILLUSTRATIVE

ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following. Dean Support Manages the Dean's calendar to initiate appointments with all constituents. Acts in place of the Dean regarding student requests, purchasing, and off campus inquiries in his absence. Administratively supports and maintains records for faculty searches; coordinates and schedules meetings, Zoom meetings and interviews; tracks travel arrangements and arranges shuttle and hotel accommodations (if needed); tracks, communicates and schedules all details for campus visit meetings, lunches and other activities. Office Support Maintains correspondence files. Assists Accreditation Council for Business Schools and Programs (ACBSP) accreditation efforts. Reviews accreditation standards and determines the most effective way to compile and organize the necessary documents. Collaborates with the marketing & communications department on School related marketing initiatives, advertising material and School's website; also may attend information fairs and career fairs where the position represents and markets the School. Coordinates event logistics for School meetings and other social and recruitment functions, such as guest lectures, town hall meetings and the School of Business Graduation Picnic. Designs and manages content posts on social media for the College of Business, Engineering, and Technology (CBET) Prepares requisitions for departmental purchases, records, files, and keeps running total of budget expenses incurred by School. Monitors and maintains the School's budget and restricted accounts and provides budget reports to the Dean. Collects receipts and allocates expenses charged to university credit cards for self and the Dean; issues reports and maintains records of these expenses. Tracks and orders office supplies and supplies for School of Business awards and commencement. Creates flyers, email blasts and other promotional materials for School of Business lectures and events. Assists in collecting, proof-reading, organizing, designing and publishing submissions to the bi-annual NEXUS newsletter. Manages the relationships and activities for the School of Business Advisory Board such as scheduling meetings, luncheons, preparing agendas, taking minutes, and sharing electronic updates. Faculty Support Prepares and maintains records of contingent faculty letters of intent. Collects hiring paperwork and tracks hiring process for new contingent faculty. Coordinates directly with the office of the Vice President for Academic Affairs to assure the issuing of contracts to adjunct faculty and full-time faculty as applicable. Works with department chairs, directors, and Registrar's Office to create course schedules. Creates and disperses end of course evaluations; tracks and collects completed course evaluations in person and from Moodle; scans and distributes completed evaluations, enters evaluation data in database for reports to the Dean and Chairs. Assists Chairs and Deans in making course and program change submissions to the Education Policies and Curriculum Committee (EPCC) and in reporting these changes to the Registrar for the academic catalog. Tracks and collects syllabi and office hour schedules from faculty each semester and posts to the school's archive and the public drive. Student Work Trains and supervises work-study students. Supervises work study students and independently directs and assigns work. Works closely with Center for Career & Calling CBET Internship Navigator. Serves as a resource for students as they declare a business major or as they transfer into the School of Business. Helps students with paperwork regarding course work, course scheduling, and waivers in conjunction with their faculty advisor. Coordinate with the Office of Admissions to facilitate visits from prospective students. Supports Delta Mu Delta faculty advisor in gathering and submitting membership and other administrative paperwork for the honor society to the Office of Finance and Delta Mu Delta National Headquarters as needed. Other tasks may include ordering honor society supplies and administrative assistance with induction ceremonies when they are held.