Find & Apply For Office / Administrative Assistant Jobs in Silverdale, Washington

Front Office Coordinator Silverdale, WA Schedule Full-Time | Monday-Friday, 9:00 AM - 5:00 PM (On-Site) About the Role Our client is a relationship-driven wealth management firm known for warm client service and a polished, professional environment. We are seeking a Front Office Coordinator to serve as the welcoming face at the Silverdale office. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure seamless communication between clients, visitors, and staff. Your proactive approach and exceptional organizational skills will help create a positive first impression and support the overall efficiency of our office environment. This position is ideal for someone who is polished, organized, personable, and takes pride in running a front office with consistency and care. You will be the first impression of the firm, both in person and over the phone, and your ability to create a warm, professional experience is essential. This is a front desk and administrative support role with client and team coordination responsibilities. Primary Focus of the Role

• Greeting clients warmly and professionally
• Answering and routing incoming calls
• Managing the front office environment
• Scheduling and confirming meetings
• Supporting daily office flow What Success Looks Like
• Clients feel welcomed the moment they arrive
• Phones are answered promptly and professionally
• Advisor calendars run smoothly with minimal back-and-forth
• The office remains tidy, organized, and polished
• Needs are anticipated and tasks are completed proactively Key Responsibilities Front Desk & Client Experience
• Serve as the first point of contact for clients
• Greet clients with warmth, professionalism, and attentiveness
• Answer and route incoming calls confidently
• Maintain a clean, organized, and welcoming front office
• Ensure the lobby is always guest-ready Scheduling & Coordination
• Schedule and confirm client meetings
• Manage advisor calendars
• Communicate with clients ahead of meetings as needed Administrative Support
• Process mail and check deposits
• Scan, file, and maintain client documents
• Monitor shared inboxes and assist with client follow-up
• Support general office operations and supply management Meeting & Team Support
• Assist with meeting preparation and follow-up tasks
• Coordinate small tasks or projects across the team
• Provide coverage support between Silverdale and Bothell offices Event Support
• Assist with logistics and preparation for client events
• Support day-of execution as needed Who Thrives in This Role
• Warm, friendly, and polished communicators
• Individuals comfortable being the face of the office
• Organized and detail-oriented professionals
• Reliable, consistent, and proactive team members
• People who take pride in keeping things running smoothly Qualifications
• Experience in a front desk, receptionist, administrative, or hospitality role
• Strong verbal communication skills
• Professional presence and polished demeanor
• Excellent organization and time management
• Proficiency with Microsoft Office
• Financial services experience is a plus, not required Preferred Qualifications
• Experience in professional services, hospitality, or client-facing environments
• Experience with a CRM or client database
• Comfort handling sensitive information with discretion

Pay:

$26.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Retirement plan

Work Location:

In person