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Office Support Assistant - University of Illinois Extension

Extension, Unit 18, Hillsboro

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Work under direct supervision of the County Director to support the needs of the Extension office.

Duties & Responsibilities

General Office Duties

• Serve as primary staff to open and close the unit offices.
• Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
• Assist in gathering, opening, and distributing mail to staff.
• Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
• Maintain all county mailing and email lists.
• Assist volunteer groups with clerical needs as directed by staff.
  Fiscal
• Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
• Replenishing funds in postage meter and manage postal systems.
• Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
• Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
• Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
  Misc
• Other duties as assigned.
• Comply with all University of Illinois Extension Workforce Equity/Equal Opportunity policies and guidelines in all aspects of Extension and Outreach work and assist, as requested, with data collection for Equal Employment and reporting
  Minimum Qualifications
  High school diploma or equivalent.

Any one or combination totaling six (6) months from the categories below:

College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

15 semester hours equals six (6) months

Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications

Clerical and office environment experience.

Knowledge, Skills and Abilities

Ability to communicate effectively with a wide variety of people and meet the public with a pleasant, composed and cordial manner.

Skill in working independently, while positively contributing as part of a professional office team.

Strong interpersonal skills.

Computer proficiency including Microsoft Office Suite.