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Mcsi Water Systems Management

Receptionist/Administrative Assistant

Pay: $25–$30/hr

Posted: 6 weeks ago

Location: Carmel Valley, CA (Onsite)

Last Updated: 2 weeks ago

Hours: Full-Time

Expires: 9/28/2026

Job Description

Administrative Assistant Job Description Job Title:

Administrative Assistant Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle a variety of administrative and clerical tasks, ensuring the office runs efficiently while providing excellent support to management, and staff, and visitors.

Key Responsibilities:

Answer and direct phone calls, emails, and other correspondence. Schedule appointments, meetings, and maintain calendars. Prepare, edit, and file documents, reports, and presentations. Maintain organized filing systems, both electronic and paper. Order office supplies and manage inventory. Assist with data entry, record keeping, and database management. Support other departments with administrative tasks and special projects. Ensure confidentiality of sensitive information.

Qualifications:

High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience as an administrative assistant, office assistant, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to prioritize tasks and work independently. Attention to detail and problem-solving skills. Professional demeanor and customer service orientation.

Preferred Skills:

Basic bookkeeping (Quickbooks). Basic chemistry or desire to learn. Strong interpersonal and teamwork skills.

Work Environment:

Full-time position, Monday through Friday. Our Company offers a benefit program with several components. A medical plan with the Company currently paying 50% of the monthly premium for employees and their eligible dependents. The Company works with Aflac to provide AD&D, hospitalization, Vison and Dental. We provide 5 sick days. The Company offers a Simple IRA retirement plan with 3% employer contribution. The Company has a profit-sharing plan distributed at the fiscal year-end.

Pay:

$25.00 - $30.00 per hour

Work Location:

In person