Find & Apply For Receptionist Jobs in Palo Alto, California

Description We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care.

Responsibilities:

• Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office.
• Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts.
• Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters.
• Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism.
• Provide administrative assistance for daily office functions, including general clerical support and reception coverage.
• Take ownership of supplementary assignments and special projects as business needs evolve.
• Monitor communication flow across the front office to help ensure deadlines and service expectations are met. Requirements
• At least one year of experience in office services, preferably within a legal, banking, or large corporate setting.
• Previous background in reception, switchboard operations, or administrative support is strongly preferred.
• Demonstrated ability to handle inbound calls efficiently on a multi-line phone system.
• Strong verbal and written communication skills with a detail-oriented and customer-focused approach.
• Ability to work with sensitive information and maintain strict confidentiality.
• Solid organizational skills with attention to detail and the ability to manage multiple priorities.
• Comfortable supporting a part-time reception function in a fast-paced office environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .