We are looking for a detail-oriented Receptionist to support daily front office operations for an engineering organization in Carnegie, Pennsylvania. This contract-to-permanent position is fully onsite and offers the opportunity to become a key point of contact for visitors, callers, and internal staff while helping keep administrative workflows organized. The ideal candidate brings prior office reception experience, strong attention to detail, and confidence using Microsoft Word and Excel in a fast-paced business setting.
Responsibilities:
- Welcome visitors and manage the front desk with a courteous, efficient, and service-oriented approach.
- Answer incoming calls, direct inquiries appropriately, and record messages with a high degree of accuracy.
- Prepare routine correspondence and complete data entry tasks using standard office software.
- Organize, file, and maintain documents so records remain current and easy to retrieve.
- Handle incoming and outgoing mail, along with basic copying, faxing, and other clerical support duties.
- Assist with general administrative tasks as needed to support smooth day-to-day office operations.
- Previous experience in a receptionist, front desk, or administrative support role.
- Proficiency with Microsoft Word, Microsoft Excel, email, and other basic office applications.
- Strong attention to detail, especially when documenting phone messages and written information.
- Ability to manage filing, copying, faxing, and alphanumeric data entry with accuracy.
- Clear verbal and written communication skills and a detail-oriented demeanor.
- Reliable organizational skills and the ability to handle multiple routine tasks efficiently.
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