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Business Office Administrator

DRS AUTOMOTIVE GROUP LLC

Victorville, CA Job Details Full-time From $21 an hour 13 hours ago Qualifications Accounting experience within automotive industry Title processing Financial close processing Confidential information handling Automotive sales paperwork processing Spreadsheets Administrative experience High school diploma or GED Closing the books Full Job Description High Desert Ford is seeking an experienced Business Office Administrator to support our dealership accounting operations. This position reports directly to the Controller and works closely with the Sales, Finance, Service, Parts, and Accounting teams. Automotive dealership Business Office experience is required. Responsibilities Process and review new, used, wholesale, and dealer-trade vehicle transactions. Review deal jackets for required documentation, signatures, approvals, and accounting accuracy. Assist with vehicle deal posting, contracts in transit, lender funding, trade payoffs, rebates, and chargebacks. Maintain and reconcile assigned accounting schedules and general ledger accounts. Support accounts payable, accounts receivable, cash receipts, deposits, and invoice processing. Monitor outstanding balances and follow up on missing or incomplete documentation. Assist with vehicle inventory, floorplan, DMV, title, and registration documentation. Support month-end closing by preparing reconciliations and supporting schedules. Research accounting discrepancies and follow issues through resolution. Maintain organized, accurate, confidential, and audit-ready records. Perform additional Business Office duties and special projects as assigned by the Controller. Required Qualifications Previous automotive dealership Business Office or dealership accounting experience. Working knowledge of vehicle deal processing and dealership accounting procedures. Experience with contracts in transit, inventory schedules, trade payoffs, accounts payable, accounts receivable, or general ledger reconciliation. Experience using Dealertrack, Tekion, CDK, Reynolds & Reynolds, or a comparable dealership management system. Proficiency with Microsoft Excel, including formulas, sorting, filtering, and reconciliation worksheets. Strong attention to detail, organization, communication, and follow-through. Ability to meet strict deadlines while maintaining accuracy and confidentiality. High school diploma or equivalent.

REQUIREMENTS

At least three years of automotive dealership accounting experience. California DMV or title-processing experience. Experience supporting a dealership month-end close. High Desert Ford is committed to providing an exceptional automotive experience for our customers and a supportive, team-oriented workplace for our employees. We value integrity, professionalism, excellent customer service, and strong connections with the communities we serve. Join our team and build your career in an environment that encourages dedication, collaboration, and growth. High Desert Ford provides equal employment opportunities to qualified applicants and employees without unlawful discrimination or harassment. Employment decisions are based on legitimate business needs, job-related qualifications, experience, and other lawful factors.