Find & Apply For Board Member Jobs in Helena, Montana

The Executive Director (ED) is responsible in assisting with the administration of the Association, in conjunction with the Association officers, to achieve the Association's mission, vision and goals within the policies set forth by the Board of Directors, the bylaws of the Association, and necessary legal and financial requirements. As a paid staff member, the ED should assist the Association president. While each Association has different needs, the president and BOD should develop a job description for the ED and evaluate him/her annually. As a membership organization, member recruitment and retention should be a priority; therefore, the ED should visit each center and non-member center at least once each year. At a minimum they should talk with each proprietor in the state to better understand what members want from the Association and what prevents non-members from joining.

ED duties typically include:

• MembershipDevelopment and execution of membership recruitment and retention plans including regular visits to member and non-member centers.
• Replies to member inquiries promptly.

• Meetings & Events:

  Creates and sends communications regarding meetings and events in a timely manner.
• Prepares agenda and supporting materials for Board meetings including necessary reports and analysis for decision making.
• Prepares presentations for president (strategic plan, annual plan of action, budget, etc.)
• Plans board meetings and events, with consultation from president and Association officers.
• Sends communications to all Association members regarding upcoming meetings and events.
• Serves as on-site event manager for all meetings and events.
• Selects appropriate locations and venues for all meetings and events.
• Negotiates contracts for meetings and events and presents to president for approval.
• Develops relevant and interesting content for meetings and events and secures speakers for educational topics.
• Markets all meetings and events in a timely manner including

SAVE THE DATE

announcements, agenda and/or schedule distribution and event reminders prior the event.

• Evaluates all meetings and events with post-event surveys and provides such to president and/or officers for review to improve future events.
• At each board meeting and committee meetings assure compliance of the Association's constitutionand bylaws.

• Committees:

  Arranges meeting space for committee meetings.
• Serves as go-between committee chairs and president.

• Programs:

  Develops marketing materials.
• Assists with all program aspects.
• Executes all programs as directed by president and/or BOD.

• Government Affairs:

  Monitors legislative activities.
• Establishes relationship with local, county and state government representatives.
• Assists with hiring of lobbyist or government affairs firm.

• Finances:

  Collects all income due the Association including membership dues.
• Pays all Association bills in a timely manager.
• Oversees projections of annual budget.
• Uses sound judgement with Association funds.
• Develops non-dues based sources of revenue through sponsorships, promotions, events, etc.
• Provides monthly financials to president and/or officers in accordance with standard accounting principles and within the financial policies of the Association.
• Assure all necessary legal and financial filings are completed as required by law.

• Other:

  Submits all necessary information to the BPAA to retain BPAA affiliation.
• If state tournaments are part of the state Association, assist with coordination of tournament qualifiers and finals, oversee distribution of promotional materials and rules for all events and encourage participation in qualifiers.
• Prepare Annual Report.

Pay:

From $10,000.00 per year

Work Location:

Hybrid remote in Helena, MT 59601