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Contracts Manager California Waters - 3.1 Yorba Linda, CA Job Details Full-time $110,000 - $140,000 a year 3 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Labor law compliance Contract documentation review Communication with suppliers Contract review Teamwork Microsoft Excel Law Construction regulatory compliance Coordinating with subcontractors on construction projects Construction contract negotiation Contract interpretation Legal risk management Employment & labor law Salesforce Cloud Driver's License Bachelor's degree Contract drafting Construction industry experience Procurement contract management Organizational skills Construction regulations Negotiating purchasing contracts Business Administration E-signature software CRM system proficiency Productivity software Microsoft Project Construction change order management California labor law Construction claims management Full Job Description Do you have a sharp eye for detail and deep expertise in construction contracting law? Are you skilled at reviewing, negotiating, and managing complex construction agreements while protecting your company's interests and ensuring full legal and regulatory compliance? We are looking for a Contracts Manager who is strategic, detail-oriented, and thrives in a fast-paced environment managing multiple project agreements simultaneously. The ideal candidate is someone who takes a proactive approach to contract management, understands the nuances of California construction law and public works requirements, and can identify and negotiate unfavorable contract language before it becomes a liability. This person will be a critical strategic advisor to our organization, overseeing the complete lifecycle of project agreements, managing labor compliance matters, and ensuring all regulatory and legal requirements are met. Our corporate headquarters is based in Yorba Linda, California. Keep reading

IF:

YOU DISPLAY DEEP EXPERTISE IN CALIFORNIA CONSTRUCTION LAW AND CONTRACTING

with a comprehensive understanding of California Public Contract Code, California Public Works laws, and customary construction contract language and provisions. You are skilled at reviewing, redlining, and negotiating contracts involving general contractors, subcontractors, suppliers, and other parties with confidence and precision. You have strong expertise in identifying and negotiating unfavorable contract language, particularly around indemnity provisions and risk allocation.

YOU ARE A PROACTIVE RISK MANAGER AND BUSINESS ADVISOR

who identifies potential contractual risks, ambiguities, and compliance gaps before they become problems. You work closely with project managers and general counsel to resolve disputes and provide strategic guidance on contract terms and risk mitigation. You advise management and operational teams on legal implications and business strategy. You demonstrate sound judgment and the ability to escalate complex contractual or compliance matters appropriately.

YOU UNDERSTAND LABOR COMPLIANCE AND PUBLIC WORKS REQUIREMENTS

with demonstrated expertise in labor compliance, Project Labor Agreements (PLAs), Card Check Agreements (CWAs), prevailing wage requirements, and insurance certificate management. You understand how these complex requirements impact contract terms and project delivery and can ensure full compliance throughout the project lifecycle.

YOU DISPLAY EXCELLENT COMMUNICATION AND NEGOTIATION SKILLS

with a diplomatic and professional approach who can effectively communicate with diverse audiences including contractors, subcontractors, project managers, general counsel, accounting staff, and company leadership. You explain complex contractual and legal matters clearly and professionally in all correspondence and can negotiate skillfully while building consensus and protecting company interests.

ESSENTIAL DUTIES MAY INCLUDE

In the first 30 days and ongoing: Work closely with Project Managers, General Counsel, and leadership to understand ongoing projects, existing agreements, current contractual priorities, and compliance requirements. Review, redline, track, and process all contract agreements for the construction and service departments including Prime Contracts, Subcontracts, and PSAs. Negotiate unfavorable contract language with an emphasis on indemnity language and risk mitigation to protect company interests. Review bid documents, project specifications, solicitations, addenda, and other pre-award packages to identify potential compliance issues. Oversee and manage the complete subcontract agreement process from development through execution and monitoring compliance. Review and send out subcontractor agreement packages via DocuSign or similar instruments. Acquire and distribute all required project and customer-specific insurance certificates, business licenses, and preliminary liens across all divisions. Establish and update comprehensive records of all correspondence related to contract activity. Process, acquire, and track all required business licenses per project requirements. Within the 3rd month mark and ongoing: Display strong working competency in reviewing, negotiating, and executing complex construction agreements involving multiple parties, demonstrating thorough understanding of contract language, provisions, and legal implications. Identify and escalate complex contractual or compliance matters to senior management, providing analysis and recommendations. Coordinate closely with Project Managers and General Counsel to resolve contractual disputes before litigation arises, documenting all communications and actions taken. Process, acquire, approve, and track all required subcontractor and supplier insurance certificates, performance and payment bonds, OCIP/CCIP enrollments, and labor compliance paperwork per project requirements. Communicate effectively with Accounting regarding monthly project-specific billing deadlines and with subcontractors regarding invoice submittal deadlines and required documentation. Complete paperwork and acquire all performance, material, and payment bonds as required per project and as requested by Project Managers. Demonstrate competency in labor compliance matters including PLAs, CWAs, prevailing wage requirements, and related documentation. Show competence using DocuSign, Salesforce, and other required contract management systems. Demonstrate understanding of California Public Contract Code and California Public Works requirements as they apply to assigned projects. Within the 6th month mark and ongoing: Demonstrate comprehensive competency managing all aspects of contract workflow including change orders, lien waivers, releases, stop notices, and construction claims with minimal supervision. Proactively identify contractual risks and compliance gaps during routine contract reviews and communicate strategic recommendations to Project Managers and legal counsel. Successfully review bid documents and project specifications, identifying compliance issues and advising management on risk implications before contract execution. Manage the processing and filing of all Preliminary Liens and Notices of Completion per project requirements with accuracy and timeliness. Maintain organized and current project files within the company's internal filing structure, ensuring all documentation is complete, properly stored, and easily accessible. Successfully resolve complex contractual issues and disputes independently, consulting with General Counsel as needed on legal strategy. Provide advisory guidance to management and operational teams on contract terms, risk mitigation, and compliance strategies. Show measurable improvement in contract turnaround times, reduction in contractual disputes, and stronger risk mitigation across projects. Demonstrate mastery of labor compliance requirements and ensure full adherence to PLAs, CWAs, prevailing wage standards, and related regulations. 9th-12th month mark and ongoing: Independently manage contract administration for multiple concurrent projects exceeding $750k in monthly billings without compromising accuracy or compliance. Demonstrate strategic thinking by identifying and implementing process improvements in contract management, documentation standards, and compliance procedures. Successfully mentor a junior contracts coordinator or administrative staff member on contract processes, legal requirements, and best practices. Demonstrate thought leadership by bringing innovative ideas for contract risk mitigation, labor compliance improvement, and operational efficiency to management. Develop and implement standardized contract templates, processes, checklists, or bidding packages that improve consistency, reduce risk, and streamline workflows across the organization. Established themselves as a trusted strategic advisor and resource for Project Managers and leadership on contractual matters, legal compliance, labor standards, and risk management. Proactively identify emerging legal or regulatory changes affecting construction contracting and advise management and operational teams accordingly. Demonstrate mastery of California Public Contract Code, California Public Works laws, labor compliance requirements, prevailing wage implications, and risk mitigation strategies. Negotiate complex bid documents and solicitations that protect company interests and reduce compliance risk.

EDUCATION, SKILLS & EXPERIENCE

Bachelor's degree in Business Administration, Construction Management, Law, or closely related field required Minimum 10 years of hands-on direct experience in construction contract management, legal contract administration, or related construction industry role required 5-10 years of contract administration experience preferred Strong working knowledge of California Public Contract Code and California Public Works laws required Strong working knowledge of customary construction contract language and provisions including prime contracts, subcontract agreements, and related documents required Strong drafting, negotiation, and business partnering skills required Demonstrated expertise in reviewing, negotiating, and executing contracts involving general contractors, subcontractors, suppliers, and other construction industry parties required Comprehensive experience managing all aspects of contract workflow including change orders, lien waivers, releases, stop notices, and construction claims required Familiarity with labor compliance, PLAs (Project Labor Agreements), CWAs (Card Check Agreements), and insurance certificates required Demonstrated ability to identify contractual risks, ambiguities, and unfavorable language required Proficiency in Microsoft Office suite of products (Word, Excel, Project, PowerPoint) required Proficiency in Salesforce and Adobe products required Proficiency in DocuSign or similar contract management platforms required Ability to work effectively in fast-paced environments with strong multi-tasking and organizational skills required Demonstrated strong interpersonal and excellent written/verbal communication skills required Valid and current California driver's license required Active and compliant California notary license highly preferred Knowledge of prevailing wage requirements and public works compliance highly preferred Experience in the aquatic, recreation, or construction industry preferred Experience with construction project management software and systems preferred

WHO WE ARE

Since 2009 California Waters has been an industry leader in designing, constructing, and maintaining water features and commercial aquatic facilities in California. We are fueled by a passion to deliver outstanding construction and service excellence; we bring water to life. California Waters promotes a culture of receptiveness in which all of our employees are encouraged to contribute creative concepts, welcome new challenges, and continually expand their knowledge base. We provide our employees a casual workplace with an intense focused approach whereby our people put our customers first through a culture of performance, execution, advancement, creativity, teamwork, and fun. By fostering positive change and growth in the workplace, we are able to constantly produce quality work through our dedicated and skilled employees. We work hard at maximizing individual potential, maintaining an emphasis on quality deliverables and service integrity.

BENEFITS

Medical, Dental, Vision health insurance, Life insurance, 401K with company match, paid time off, paid holidays, and bonus eligibility

Pay:

$110,000.00 - $140,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person