Find & Apply For Operations Manager / Supervisor Jobs in Fredericksburg, Virginia

•Only resumes emailed to careers@ilmcorp.com will be considered

•The Role ILM Corporation, in business since 1976, is looking for a reliable, detail-oriented Business Operations Administrator to keep our day-to-day business running smoothly. ILM is experiencing significant growth. We're looking for someone who can bring organization, accuracy, and consistency to their work while also being comfortable adapting as the business evolves. We have established processes and clear expectations, but priorities, systems, and responsibilities will change as we grow. This is a hands-on role with primary responsibility for bookkeeping/accounting administration and human resources, and general operational support. A small percentage of time is property management administration/bookkeeping. Reporting directly to the President, you'll work closely with company leadership, experienced internal teams, and trusted external partners, including our CFO, accountant, benefits providers, and other professional advisors. The right person takes ownership of their responsibilities, follows through, keeps information organized, and takes pride in making sure the details are right and things get done. Key Responsibilities Bookkeeping & Accounting Manage day-to-day accounting functions for ILM and several smaller affiliated entities. Handle invoicing, accounts receivable, accounts payable, payroll processing, and journal entries through trial balance. Perform bank, credit card, and general ledger reconciliations and investigate discrepancies. Ensure transactions and expenses are accurately categorized and documented. Monitor customer accounts and assist with collections and past-due receivables. Process vendor payments and maintain accurate vendor records and supporting documentation. Assist with month-end activities and preparation of information for financial reporting, tax filings, and audits. Maintain financial records and work closely with the company's CFO and external accountant. Human Resources & Staff Administration Handle day-to-day HR administration, including onboarding, offboarding, personnel records, and employment documentation. Administer employee benefits, including health insurance, 401(k), PTO, and related programs. Coordinate payroll changes, new hires, terminations, deductions, and other employee updates. Assist with recruiting, including job postings, interview coordination, background/reference checks, and offer documentation. Maintain required employment forms, policies, training records, and employee acknowledgments. Serve as an initial point of contact for routine employee questions regarding payroll, benefits, PTO, and company policies. Support management with employee communications, performance-review administration, and other HR matters. Maintain strict confidentiality of employee, payroll, financial, and company information. Operations & Management Support Provide administrative support to the President and Director of Operations. Perform routine data audits to identify missing, incomplete, or inconsistent information. Create and maintain spreadsheets for production metrics, financial information, audits, renewals, and other business needs. Prepare recurring operational and management reports. Support Project Managers and production teams with administrative and reporting needs. Assist with other operational projects and responsibilities as the company grows. Property Management Administration / Bookkeeping — Approximately 10% of Role Using Buildium to manage a small number of rental properties. Maintain tenant, lease, and rent payment information using property management software. Track rent collections and follow up on outstanding payments. Monitor lease expiration dates and coordinate renewals. Coordinate routine repairs and maintenance with tenants and service providers. Maintain organized property and tenant records.

What We're Looking For Experience:

5+ years of experience in bookkeeping/accounting, office administration, or a similar professional business environment.

Education:

Bachelor's degree preferred; equivalent professional experience in bookkeeping/accounting or business administration will be considered in lieu of a degree.

Technical Skills:

Proficiency with Excel/Google Sheets, QuickBooks or similar accounting software, and general business applications.

Detail-Oriented:

You pay close attention to accuracy, particularly when working with financial, payroll, and employee information.

Organized:

You are comfortable managing multiple recurring responsibilities, deadlines, records, and priorities.

Adaptable:

You appreciate established processes but can adjust as systems, priorities, and responsibilities evolve in a growing company.

Dependable:

You follow through, meet deadlines, and can be trusted to manage responsibilities with limited supervision.

Team-Oriented:

You work well with others and enjoy being a dependable resource for coworkers and management.

Professional & Discreet:

You exercise good judgment when handling confidential employee, financial, and business information.

Local Presence:

You currently live in the Fredericksburg, VA area and are looking for a full-time position that's primarily in-office, with flexibility for occasional remote work.

What You'll Get Salary:

$65,000-$75,000 per year, based on experience.

Benefits:

Health insurance, 401(k), paid time off, one remote day per week, and a 9/80 schedule option (work 9 days over two weeks, 80 hours total, with every other Friday off).

Stability:

Join a financially sound, privately owned company that has been in business for 50 years. Direct Access to

Leadership:

Work closely with company leadership with clear priorities, expectations, and support. Opportunity to

Grow:

Take on new responsibilities and make a greater impact as the company continues to expand. Why You'll Like Working Here Clear expectations: Work within established processes while having the flexibility to improve and adapt them as we grow.

A role that matters:

Your work directly supports our employees, operations, financial management, and continued growth.

Variety without chaos:

You'll work across accounting, HR, property management administration/bookkeeping, and operations without being limited to one narrow function.

A strong team:

Work with experienced professionals who value accuracy, dependability, cooperation, and getting things done. Mostly in-office, with flexibility: Work alongside your coworkers in our Fredericksburg office most of the week, with room for a remote day and a 9/80 schedule if that fits your life better.

Stability with growth:

Get the stability of an established 50-year-old company combined with the opportunities that come from a growing business. About ILM Corporation Founded in 1976, ILM Corporation provides digital mailroom, document processing, and data capture services for organizations in the medical, insurance, financial, and government sectors. We are a financially sound, privately owned company headquartered in Fredericksburg, Virginia. ILM was recognized on the Inc. 5000 list of fastest-growing private companies in 2017 and continues to grow today. Learn more about our facility and team in our 1-minute overview video: https://youtu.be/YCAp-V1pRy0 ILM Corporation is an Equal Opportunity Employer.

Pay:

$65,000.00 - $76,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Vision insurance

Experience:

Accounting:

5 years (Required)

Location:

Fredericksburg, VA 22401 (Required)

Work Location:

In person