Find & Apply For Scheduler / Operations Coordinator Jobs in Homer, Alaska

Job Summary The Operations Assistant helps agency leadership keep day-to-day operations running smoothly with tasks that support administrative, clinical, and education programs. Reporting to the Operations Director, this part-time position provides general office support, prepares biweekly payroll for submission to KBFPC's third-party bookkeeper, and coordinates facility maintenance and IT needs with outside vendors.

Essential Functions:

I. General Office Support (~70%) Provide administrative support to the Operations Director, CEO, and administrative team as needed, such as document preparation, data entry, meeting logistics, and staff travel arrangements. Update and maintain internal staff resources, such as contact lists, policy versions, and required employment postings. Maintain organized electronic and paper filing systems in accordance with agency recordkeeping and confidentiality policies. Assist with staff onboarding and offboarding tasks; prepare new-hire packets, set up workspaces, and coordinate account creation with IT vendor. Coordinate shared calendars and meeting schedules, attend meetings and keep detailed notes as assigned. Support staff completion of annual trainings and certifications as directed. Order and track office and other program supplies as appropriate. Other duties assigned in support of agency operations. II. Bi-monthly Payroll Preparation (~15%) Prepare and distribute timesheet templates each pay period and send timely staff reminders. Collect signed timesheets, verify completion and supervisor approval. Compile and submit payroll documentation to bookkeeper by established deadlines; maintain organized payroll records. Maintain strict confidentiality of payroll information, referring staff questions about pay, PTO, and related benefits to the Operations Director or CEO, as appropriate. III. Facility & IT Projects (~15%) Receive and track building maintenance requests; schedule approved repairs, contractors, and staff or volunteer work parties. Process accounts payable for project contractors: collect invoices, verify against contracts and completed work, and submit to CEO for approval and payment. Coordinate routine services like cleaning, lawn maintenance, snow removal, and annual fire extinguisher inspections. Maintain organized project records, including documentation needed for grant-funded projects and reporting. Coordinate agency IT needs with remote IT vendors, communicate scheduled upgrades to staff, and maintain hardware and software inventories.

Recommended Qualifications:

High school diploma or equivalent required; associate or bachelor's degree or equivalent professional experience preferred. At least two years of experience in office administration or operations, payroll or bookkeeping support, or a related role required; experience working in a nonprofit environment preferred. Experience in a healthcare, social services, or other confidential care delivery setting preferred. Experience coordinating facility, construction, or IT projects with outside contractors or vendors preferred. Strong organizational skills and attention to detail, with the ability to meet recurring deadlines while managing ongoing projects required. Proficiency with Microsoft Office 365, Zoom, and Gmail required; comfort learning new software. Demonstrated ability to handle confidential information with discretion required. Alignment with KBFPC's mission and willingness to learn key concepts of sexual and reproductive health related to KBFPC's client-centered, trauma-informed, evidence-based health care and education.

Other Job Requirements:

Valid driver's license and access to a reliable, insured vehicle for occasional work errands. Successful completion of a KBFPC background check. Ability to lift up to 30 lbs comfortably.

Compensation and Benefits:

KBFPC is dedicated to the wellbeing of employees: our organizational policies and culture promote ongoing training and professional development and support diversity, dignity, physical and mental health, engagement, enjoyment, and a balanced life. Paid holidays plus individual Paid Time Off accrued according to employment status. Employee Assistance Program offers free, confidential counseling and personal or professional assistance. All staff are eligible for clinical services at KBFPC at no cost, after any individual insurance has been billed. Qualities for successful employment at

KBFPC:

Communication:

Strong communication skills and ability to easily build rapport, including active and reflective listening. Ability to help others feel comfortable and supported, especially in situations of vulnerability or stress. Excellent grasp of the importance of confidentiality, commitment to respect individual values and boundaries.

Collaboration:

Ability to function well as a team member - working collaboratively and effectively with other staff and supervisors, comfortable taking direction and receptive to feedback. Commitment to team-based approach, willingness to assist with projects not specified in job description. At ease with paperwork and people-work; capacity to transition between clerical tasks and working with people. Ability to confidently and constructively present ideas for improvement within the organization and teams. Commitment to practicing self-care and seeking support when needed.

Education:

Openness to learn and share current information about reproductive health and sexuality, contraception, STIs, healthy relationships, interpersonal violence and sexual assault, Adverse Childhood Experiences, and trauma. Non-judgmental disposition; ability to identify and set aside one's personal values and biases in order to serve and support our clients, students, and community with a high level of integrity. Commitment to equity; is aware of social power dynamics and works to create safe, affirming, accessible spaces, with particular attention to the needs of people from non-dominant populations.

High-quality work:

Reliable, trustworthy, organized, efficient, thorough, attentive to detail. Motivation - able to jump in confidently during ongoing training. Comfort with developing new systems, protocols, researching unknowns. Familiarity with best practices when making decisions or encountering unfamiliar ideas/situations, and the ability to find reliable resources if faced with situational challenges.

Leadership:

Cultivates personal and group development with authenticity and courage; welcomes ideas and disagreement; calls others in, not out.

Vision and initiative:

appreciates innovative ideas with an understanding of the bigger context; inspires creative thinking and problem-solving in others.

Health Requirements:

Compliance with our Employee Health requirements is a condition of employment with KBFPC. Employees are required to comply with all job-related employee health screening and immunizations outlined in the KBFPC personnel policies prior to their first day of employment.

General Information:

The employee must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate. Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position; it does not imply or create a contractual relationship. KBFPC is an at-will employer. KBFPC is an equal opportunity employer and encourages applicants of all backgrounds to apply.

Job Type:

Part-time Pay:

$20.00 - $23.00 per hour Expected hours: 20.0 per week

Benefits:

Employee assistance program Employee discount Paid time off

Location:

Homer, AK 99603 (Preferred) Ability to

Commute:

Homer, AK 99603 (Required)

Work Location:

In person