Find & Apply For Scheduler / Operations Coordinator Jobs in Prescott, Arizona

Job Summary We are seeking an energetic and highly organized Scheduler to join our team! In this vital role, you will coordinate and manage appointments and project timelines to ensure seamless operations across departments. Your proactive approach and exceptional communication skills will help optimize productivity, streamline workflows, and support our commitment to excellent service delivery. This position offers an exciting opportunity for a detail-oriented professional eager to contribute to a fast-paced environment while honing their administrative expertise. Duties Call all incoming medical and legal referrals within 1 business day and book their appointments immediately. Book clinical consults, interventional procedures, and specialized Neurology patients accurately. Proactively update referral sources regarding the formal appointment status of referred patients. Develop and maintain comprehensive schedules for team members, patients, and projects using productivity software and calendar management tools Contact the original referring medical provider immediately after 3 unsuccessful patient contact attempts. Coordinate and schedule all Personal Injury (PI) patient appointments in direct coordination with the PI Manager/Lien Specialist, confirming Letter of Protection (LOP) status prior to booking. Coordinate appointments, meetings, and conference calls, ensuring all participants are informed and prepared Manage multi-line phone systems to handle inquiries efficiently while providing outstanding customer support Utilize data entry skills to update spreadsheets, databases, and records accurately and promptly Assist with office management tasks such as filing, proofreading documents, and managing correspondence Provide front desk support by greeting visitors, answering phones with proper phone etiquette, and directing inquiries appropriately Support client communication efforts through timely follow-ups and professional word processing of correspondence Input comprehensive, completely accurate patient demographic details and insurance records into the EMR during intake. Utilize EMR task functionalities to strictly execute and log second and third follow-up call attempts without missing any. Schedule Virtual (Telehealth) Visits as needed Experience Proven clerical experience with a strong background in office management and administrative support Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with productivity software and spreadsheets Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Strong computer literacy including data entry, typing accuracy, proofreading, and technical proficiency in office equipment Bilingual abilities are a plus to enhance client communication and team collaboration Previous experience supporting personal assistants or managing calendars is highly desirable Join us as a Scheduler and become an essential part of our team! Bring your organizational talent, technical skills, and positive energy to help us achieve operational excellence while delivering exceptional service. We value proactive professionals who thrive on multitasking and enjoy making a meaningful impact every day.

Pay:

$18.00 - $23.00 per hour

Benefits:

401(k) Paid time off

Work Location:

In person