Find & Apply For Scheduler / Operations Coordinator Jobs in Menlo Park, California

A top-producing luxury residential real estate team in Menlo Park is seeking a highly organized, fast-moving, and polished Listing & Operations Coordinator to support listing execution, marketing, vendor coordination, client communication, and day-to-day operations. This role is based in Menlo Park, CA, and you must live on the Peninsula or within a short commute. You'll be at properties in person whenever the job needs you there - broker tours, open houses, vendor appointments, and hands-on listing prep (keys, lockboxes, brochures, signage). When you're not at a property, working from home is fine. This role is ideal for someone who thrives in a fast-paced environment, moves quickly without sacrificing accuracy, and takes pride in being exceptionally professional and dependable. The right person is proactive, detail-oriented, and comfortable managing many moving pieces at once. You should be someone who sees what needs to be done, follows through, communicates clearly, and keeps projects moving without constant supervision. What You'll Do Manage listing preparation from pre-market through launch: keys, lockboxes, signage, brochures, and property readiness Coordinate stagers, photographers, videographers, inspectors, contractors, cleaners, landscapers, sign installers, and other vendors Keep listing timelines, schedules, and action items organized and on track Attend properties in person to meet vendors and ensure homes are ready for market Coordinate photography, video, brochures, signage, email marketing, social media assets, and other listing marketing Help ensure all marketing materials are accurate, polished, and delivered on time Host open houses and attend broker tours as needed Assist with property access, showings, and listing-related appointments Communicate professionally with sellers regarding scheduling, preparation, marketing, showings, and next steps Follow up with agents for showing feedback and help organize listing activity Support the lead realtor with day-to-day priorities and help keep the business organized Who You Are Extremely organized and detail-oriented Fast-moving and responsive Professional, polished, and discreet Proactive and comfortable taking initiative Excellent at follow-through Able to prioritize quickly and manage multiple deadlines Strong communicator with clients, agents, and vendors Comfortable representing a luxury real estate brand Willing to jump in and handle whatever is needed to keep things moving Interested in learning directly from a successful real estate agent and growing into greater responsibility over time Qualifications Active California real estate license required Based on the Peninsula or within a short commute of Menlo Park - able to be at properties in person on short notice (working from home is fine when you're not) Real estate experience preferred Experience in listing coordination, marketing, operations, project management, or a similar role strongly preferred Comfortable hosting open houses and attending broker tours in person Comfortable traveling locally throughout Silicon Valley Familiarity with MLS, real estate marketing, and listing processes is a plus

Compensation:

open to salaried or contract arrangements, commensurate with experience.

Benefits:

Flexible schedule

Work Location:

In person