Find & Apply For Scheduler / Operations Coordinator Jobs in New Haven, Connecticut

Administrative Operations Coordinator Leila Day Nurseries - 2.9 New Haven, CT Job Details Full-time $45,000 - $55,000 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Google Workspace Confidential information handling Spreadsheets Student record keeping Executive administrative support Documentation tools Attention to detail Collaborative technology platforms Organizational skills Microsoft Teams Productivity software Office management File organization Video conferencing systems operation

Full Job Description Employment Details Position:

Administrative Operations Coordinator Type:

Full Time, Exempt Compensation:

$45,000-$55,000 annually, based on education and experience

Schedule:

Monday-Friday 9:30am-5:30pm

Location:

New Haven, CT (On-site) Reports to: Executive Director About Leila Day Leila Day is a progressive, play-based, nature-centered school where childhood is honored. We innovate and build on the best traditions and practices of progressive, early childhood education. We believe in teaching and learning grounded in caring relationships, filled with joyful, learning adventures, and powered by the creativity of children at play. Teachers plan learning experiences around the needs and interests of the children and the opportunities provided by the natural world and our multicultural community. Our indoor and outdoor classrooms encourage children to explore, wonder, learn, and grow. Located beside East Rock Park in New Haven, we use the woods, trails, streams, and surrounding neighborhood as an extension of the classroom. Position Summary The Administrative Operations Coordinator supports the smooth and effective day-to-day operations of Leila Day by providing administrative and operational support to the Executive Director and Director of Operations. This role helps maintain accurate school records and administrative systems; coordinates enrollment, financial aid, development, and regulatory processes; and helps ensure that families, staff, and visitors experience a welcoming, organized, and responsive school office. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple processes and deadlines. They bring warmth and professionalism to interactions with children, families, staff, and community members and understand the importance of discretion when working with confidential information. They are comfortable learning and managing digital systems and take a proactive approach to improving the efficiency, accuracy, and organization of administrative work. This is a hands-on administrative role for someone who enjoys bringing structure to complex processes, keeping details on track, and finding practical ways to help an organization run smoothly. Key Responsibilities Maintain accurate student, family, enrollment, and administrative records and databases, ensuring information is organized, current, and accessible. Support the enrollment and admissions process, including applications, enrollment documentation, family communications, and related administrative processes. Provide administrative support for financial aid, financial documentation, development activities, and other school-wide administrative processes. Coordinate schedules, deadlines, forms, communications, and recurring administrative tasks to help keep school operations running smoothly. Support compliance and regulatory processes by maintaining required records, tracking deadlines, and helping ensure timely completion of school-wide reporting and documentation. Communicate professionally and responsively with families, staff, community members, and outside agencies, helping ensure a welcoming and well-organized school office. Maintain and improve administrative systems, shared files, databases, and office processes, identifying opportunities to increase efficiency, accuracy, and organization. Handle confidential student, family, personnel, financial, and organizational information with discretion and professionalism while collaborating closely with the Executive Director and Director of Operations Required Qualifications Minimum 2 years of professional administrative experience. Strong organizational skills and attention to detail, with the ability to manage multiple processes, deadlines, and recurring responsibilities. Strong written and verbal communication skills. Proficiency with Google Workspace, Microsoft Teams, spreadsheets, databases, email, and standard office technology. Ability to maintain accurate records and manage detailed administrative processes. Ability to maintain confidentiality and exercise discretion when handling student, family, personnel, financial, and organizational information. Warm, professional, and responsive communication with families, staff, colleagues, and visitors. Ability to work independently while collaborating effectively with school leadership and colleagues. Sound judgment, reliability, and a proactive approach to identifying and solving administrative challenges. Physical, Health & Safety Requirements Ability to meet applicable Connecticut licensing requirements and Leila Day health and safety requirements, including required health documentation and training such as CPR, First Aid, and Administration of Medication, as applicable to the position. Ability to respond appropriately and promptly to children's health and safety needs and to emergency or unexpected situations. Preferred Qualifications Previous administrative experience in a school, nonprofit, early childhood, or similar setting. Experience with student records, enrollment, compliance reporting, financial administration, or development support. Experience working with databases or student information systems. Experience using Canva or other basic design and communications tools. Interest in improving administrative systems, processes, and organizational efficiency. Benefits & Professional Growth Holiday and vacation pay Medical, dental, and vision insurance 401(k) retirement plan with employer matching contributions available after two years of service Ongoing professional development and learning opportunities Opportunities for professional growth within Leila Day How to Apply Please follow this link to submit your resume and cover letter through our online application system: https://www.ecejobs.org/jobs/11/182422/?preview=true We review applications submitted through the portal on a rolling basis. If you experience technical difficulties with the application, please contact us at Our Commitment to Inclusion At Leila Day Nursery School, we believe children thrive in communities rooted in belonging, curiosity, dignity, and care. We are committed to building a diverse and inclusive community that reflects and honors the families and communities we serve. We welcome candidates of all backgrounds, identities, experiences, and perspectives who share our commitment to creating a school where every child, family, and educator feels valued and belongs.

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person