Find & Apply For Scheduler / Operations Coordinator Jobs in South Portland, Maine

Job Overview We are seeking an energetic and highly organized Scheduler / Administrative Assistant to join our dynamic team. In this vital role, you will be the backbone of our daily operations, ensuring smooth scheduling, efficient office management, and exceptional customer support. Your proactive approach and attention to detail will help us maintain a productive environment and foster positive client relationships. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. Responsibilities Coordinate and maintain daily, weekly, and monthly nursing schedules. Handle front desk duties, greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Maintain organized filing systems, data entry records, and confidential information with accuracy and discretion Provide excellent customer service by responding promptly to client inquiries via phone or email and supporting client communication efforts Assist with clerical duties including proofreading documents, preparing reports, and managing office supplies Qualifications Proven office experience with strong organizational skills and the ability to multitask effectively in a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy with excellent typing skills Demonstrated customer service skills with professional phone etiquette and strong interpersonal communication Ability to handle confidential information responsibly while maintaining discretion Strong time management skills with the ability to prioritize tasks efficiently Previous administrative or clerical experience, including data entry, filing, and proofing documents is highly desirable Join us in a role that combines organizational excellence with meaningful client interaction! We value proactive individuals who thrive on supporting team success through effective scheduling, administrative expertise, and exceptional service delivery. This is a paid opportunity designed for motivated professionals eager to grow their career in office management and administrative support.

Pay:

From $23.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person