Find & Apply For Scheduler / Operations Coordinator Jobs in Rockaway, New Jersey

Position Summary The Production Administrator supports daily manufacturing and commercial printing operations by collecting, reviewing, validating, entering, and reporting production data. The position helps ensure that production records are complete, accurate, and available to management in a timely manner. This role also serves as the backup liaison for the Commercial Print Customer Service Coordinator, helping maintain clear communication among customers, production teams, and management.

Work arrangement:

This is an onsite, part-time position scheduled four days per week. The specific workdays and hours will be established based on operational needs. Essential Duties and ResponsibilitiesProduction Data Processing and Reporting

• Review daily production reports for completeness, accuracy, and consistency.
• Confirm reported production information with the appropriate operations personnel and follow up on missing or conflicting data.
• Enter required production data into company databases and reporting systems accurately and on schedule.
• Maintain organized production records and support the integrity of historical data.
• Prepare routine and ad hoc production reports, spreadsheets, and summaries for management review.
• Track relevant production metrics and identify data discrepancies that require correction or escalation.
• Assist with maintaining reporting procedures, work instructions, and supporting documentation.
• Respond to production data requests and support special projects as assigned. Commercial Print Customer Service Backup
• Serve as the backup liaison for the Commercial Print Customer Service Coordinator.
• Assist with customer communication regarding production schedules, job status, delivery information, and other routine inquiries.
• Coordinate accurate information between commercial print customers, production teams, and management.
• Gather production details needed to support timely issue resolution and customer updates.
• Maintain professional, responsive, and customer-focused communication. Administrative Support
• Create and maintain spreadsheets, reports, correspondence, and presentations using Microsoft Office applications.
• Maintain organized electronic and physical records in accordance with applicable practices and requirements.
• Handle business, customer, and production information with appropriate confidentiality and discretion.
• Provide general administrative support to production management as needed. QualificationsRequired
• High school diploma or equivalent.
• Administrative, data-entry, production support, manufacturing support, or related experience.
• Proficiency with Microsoft Office software, particularly Excel, Word, Outlook.
• Strong attention to detail and commitment to data accuracy.
• Ability to review information, identify discrepancies, and follow through to resolution.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating effectively with operations personnel, managers, and customers.
• Ability to work onsite four days per week. Preferred
• Experience in a manufacturing, printing, publishing, or other production environment a plus, but not necessary.
• Customer service or commercial account support experience.

Core Competencies Competency Expected Behavior Attention to Detail Reviews information carefully and maintains accurate records. Data Integrity Handles production information consistently and follows established reporting practices. Organization Prioritizes work, meets deadlines, and keeps records accessible. Problem Solving Recognizes discrepancies and works with the right resources to resolve them. Communication Provides clear, timely, and professional updates to internal and external contacts. Customer Service Responds to customer needs with professionalism, accuracy, and follow-through. Collaboration Builds productive working relationships across production, management, and customer service. Confidentiality Uses sound judgment when handling business and customer information. Work Environment and Physical Expectations

• Work is performed onsite in an office setting within a production facility, with regular interaction with production personnel and operational departments.
• The employee may periodically enter production areas to verify information or coordinate work and must follow all applicable site safety requirements.
• The role requires regular use of a computer, telephone, and standard office equipment.

Pay:

$18.00 per hour Expected hours: 32.0 per week

Work Location:

In person