Find & Apply For Scheduler / Operations Coordinator Jobs in West Henrietta, New York

We are looking for a Factoring Operations Specialist to support core back-office processing for a payroll services organization in West Henrietta, New York. This Long-term Contract position focuses on maintaining accurate financial operations, meeting critical banking and reporting deadlines, and helping deliver dependable service to clients. The person in this role will work closely with internal partners to handle reconciliations, cash activity, invoice-related processing, and exception resolution while preserving strong operational controls.

Responsibilities:

• Prepare recurring funding reports and perform detailed reconciliations tied to purchased invoices, receivables activity, and reserve balances.
• Review, organize, and validate data files in Excel before completing imports and related processing tasks across operational systems.
• Enter and maintain invoice and transaction information with a high level of accuracy to support reliable downstream reporting.
• Coordinate the movement of funds through wire and ACH activity in alignment with required banking cutoffs and daily timelines.
• Produce aging schedules, subsidiary detail, and other operational reports while ensuring payroll and invoicing records align with accounting data.
• Investigate exception items, analyze discrepancies, and partner with relationship-focused teams to resolve issues efficiently and document outcomes clearly.
• Maintain complete, audit-ready processing records and follow established procedures, compliance expectations, and internal controls.
• Monitor daily and weekly deliverables to ensure time-sensitive operational work is completed accurately and on schedule.
• Contribute ideas that improve workflow efficiency, strengthen data quality, and support more consistent processing results.