[{"_1":2,"_3":-5,"_4":-5},"loaderData",{"_5":6,"_7":8},"actionData","errors","routes/ssr/_anon-layout",{"_291":292,"_293":294,"_295":-5,"_296":297,"_298":299,"_300":301,"_302":303},"browse-city",{"_9":10,"_11":12,"_13":14,"_15":16,"_17":18,"_19":20,"_21":22,"_23":24,"_25":26,"_27":28,"_29":30,"_31":32},"careerAreaSlug","business","careerAreaName","Business","occupationSlug","scheduler-or-operations-coordinator","occupationName","Scheduler / Operations Coordinator","stateSlug","vt","stateName","Vermont","citySlug","chelsea","cityName","Chelsea","jobs",[274],"gone",false,"selectedJobDetail",{"_36":37,"_38":39,"_40":41,"_42":43,"_44":45,"_46":47,"_48":49,"_50":51,"_52":53,"_23":54,"_19":20,"_55":28,"_56":57,"_58":59,"_60":61,"_62":63,"_64":65,"_66":67,"_68":28,"_69":70,"_71":70,"_72":28,"_73":28,"_74":75,"_76":77,"_78":28,"_79":28,"_80":81,"_82":83,"_84":85,"_86":87,"_88":89,"_90":91,"_92":93,"_94":95,"_96":97,"_98":99,"_100":101,"_102":103,"_104":28,"_105":106,"_107":108,"_21":22,"_17":18,"_13":14,"_109":110,"_9":111,"_112":113,"_114":115,"_116":117,"_118":119,"_120":121,"_122":70,"_123":37,"_124":39,"_125":110,"_126":127,"_128":129,"_130":131},"selectedJobCompanyDetails",{"_33":34,"_35":34},"profileURL","","CompanyName","id","5528f5e59f883d550e5c81b4f289dfe0a2e8fa91","slug","operations-administrative-co-5528f5e5","title","Operations & Administrative Coordinator","body","Operations & Administrative Coordinator\nBrookhaven Treatment & Learning Ctr.\nBrookhaven Treatment & Learning Ctr. - Chelsea, Vermont Job Details\n

Job ID:

5875809\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\nPosition Summary\nThe Operations & Administrative Coordinator is responsible for coordinating Brookhaven Treatment & Learning Center's day-to-day administrative operations. The position supports the administrative systems that enable Brookhaven's educational, residential, clinical, and business operations to function efficiently and effectively.\nWorking closely with the Executive Director and Leadership Team, the Coordinator ensures the efficient flow of information, documentation, and organizational processes while helping the organization maintain compliance with applicable policies, regulatory requirements, and administrative standards.\nThe Coordinator serves as the organizational hub for employment administration, admissions and referrals, educational support, compliance documentation, records management, front office operations, and general administrative services. The position is responsible for maintaining the administrative infrastructure that supports employees, students, families, and organizational operations.\nAs Brookhaven's primary administrative point of contact, the Coordinator frequently greets visitors, answers and directs incoming telephone calls, responds to general inquiries, and assists families, employees, vendors, contractors, Board members, community partners, and regulatory agencies. The position is expected to represent Brookhaven in a professional, courteous, responsive, and welcoming manner while ensuring inquiries are handled accurately and efficiently.\nSuccess in this position requires exceptional organization, attention to detail, professionalism, sound judgment, strong interpersonal and customer service skills, and the ability to manage multiple priorities while maintaining strict confidentiality.\nThis position coordinates administrative processes but does not establish organizational policy, supervise employees, or provide operational leadership unless specifically assigned by the Executive Director.\n

Reports To:

Executive Director\n

Classification:

Full-Time, Non-Exempt\nEssential Duties and Responsibilities\nEmployment Administration\nMaintain confidential personnel files and required employment records.\nCoordinate employee onboarding and offboarding activities.\nPrepare new hire and employment eligibility documentation.\nCoordinate employee benefit enrollment, retirement enrollment, and annual open enrollment activities.\nServe as the administrative liaison with employee benefit providers.\nMaintain employee benefit records and related documentation.\nMaintain employee training records, certifications, and required employment documentation.\nAssist with workers' compensation, unemployment, and other employment-related administrative processes.\nCoordinate employee time studies by distributing, collecting, tracking, and maintaining required documentation in accordance with organizational, funding, and regulatory requirements.\nEducational Administration\nMaintain student administrative records.\nCoordinate student enrollment, withdrawal, and administrative documentation.\nAssist with required educational reporting and documentation.\nCoordinate the administrative components of Independent School approval, renewal, and compliance activities.\nMaintain educational compliance documentation.\nCoordinate student records requests in accordance with FERPA and Brookhaven policies.\nSupport the Education Director with administrative coordination as assigned.\nMaintain educational calendars, reporting deadlines, and administrative schedules.\nCompliance & Records Administration\nMaintain confidential administrative records.\nMaintain personnel, student, and organizational files.\nOrganize licensing and regulatory documentation.\nCoordinate required compliance documentation.\nMaintain document retention systems.\nCoordinate organizational reporting required by state agencies and regulatory bodies.\nMaintain regulatory reporting calendars and compliance deadlines.\nAssist with accreditation, licensing, regulatory reviews, audits, and inspections.\nAdministrative Operations\nGreet visitors, families, contractors, vendors, and other guests in a professional and welcoming manner.\nManage office correspondence and administrative communications.\nCoordinate mail distribution.\nMaintain administrative copies of contracts, agreements, and memoranda of understanding.\nCoordinate insurance policies, renewals, and certificates of insurance.\nMaintain office supply inventories.\nCoordinate office equipment maintenance and service requests.\nCoordinate incoming and outgoing deliveries and packages.\nAssist with vendor correspondence and administrative documentation.\nSchedule meetings and coordinate meeting logistics.\nPrepare routine organizational correspondence.\nMaintain organizational forms and templates.\nCoordinate electronic signature processes.\nCoordinate established administrative workflows.\nMaintain administrative SOPs.\nMaintain organizational administrative calendars and recurring operational deadlines.\nAnswer, screen, and direct incoming telephone calls.\nReceive, route, and respond appropriately to general inquiries.\nCoordinate visitor sign-in procedures and maintain visitor records as required.\nAssist visitors with administrative needs and direct them to appropriate staff.\nMaintain a welcoming, organized, and professional reception area.\nAdmissions & Referral Coordination\nReceive and organize referral information.\nPrepare referral packets.\nCoordinate admissions documentation and logistics.\nTrack required forms and signatures.\nCommunicate with referring agencies and families regarding administrative documentation.\nMaintain admission records and admissions tracking systems.\nInformation Systems Administration\nMaintain employee access and administrative user lists.\nCoordinate technology onboarding and offboarding.\nMaintain software licensing and administrative system records.\nCoordinate administrative user account requests.\nCoordinate software user permissions and periodic access reviews.\nAssist with implementation of new administrative software and information systems.\nMaintain administrative system documentation.\nServe as the administrative liaison with technology vendors as assigned.\nLeadership & Organizational Support\nPrepare routine reports, correspondence, and administrative documents.\nAssist with Board and committee meeting materials.\nCoordinate policy acknowledgements and organizational communications.\nMaintain organizational calendars, regulatory deadlines, administrative tracking systems, and recurring organizational schedules.\nSupport organizational initiatives requiring administrative coordination.\nAdministrative Systems Management\nReview, document, and continuously improve administrative workflows.\nMaintain organizational templates.\nMaintain administrative SOPs.\nIdentify opportunities to improve administrative efficiency.\nAssist with implementation of new administrative processes and systems.\nSupport continuous improvement of organizational administrative operations.\nRecommend administrative process improvements that enhance organizational efficiency, consistency, and service delivery.\nOrganizational Knowledge Management\nMaintain organizational templates, forms, and administrative reference materials.\nMaintain administrative manuals and process documentation.\nMaintain organizational contact lists and administrative resource guides.\nCoordinate updates to administrative policies, procedures, and forms.\nAssist with succession planning through documentation of administrative processes and institutional knowledge.\nRecords Management\nOrganize electronic and paper filing systems.\nEnsure records are maintained in accordance with Brookhaven's record retention policies.\nProtect confidential information.\nMaintain accurate administrative databases.\nCoordinate authorized records requests in accordance with Brookhaven policies and applicable laws.\nOther Duties\nMaintain confidentiality of all personnel, student, financial, and organizational information.\nComply with all Brookhaven policies regarding confidentiality, cybersecurity, HIPAA, FERPA, records management, and information security.\nPerform other administrative duties as assigned by the Executive Director.\n

Position Type:

Full-time","type","jobPosting","source","LC","accountId","0","organizationName","Brookhaven Treatment & Learning Ctr.","applicationUrl","https://www.indeed.com/viewjob?jk=666e6910cd2088a2","Chelsea, VT","isRemote","location",{"_270":271,"_272":273},"createdAt","2026-08-09T14:46:04.095796626Z","updatedAt","2026-09-10T17:02:42.183489999Z","publishedAt","2026-08-07T00:00:00Z","expiresAt","2026-10-10T00:00:00Z","status","active","isExpired","isDiscoverable",true,"isSearchable","isSpotlight","isDraft","careerSkills",[150,151,152,153,154,155,156,157,158,159,160,161,162,163,164,165,166,167,168,169,170,171,172,173,174,175,176,177,178,179,180,181,182,183,184,185,186,187,188],"requiredEducation","na","isEmailRequired","isPhoneRequired","subtype","job","titleSearch","Administrative Operations Coordinators","compensationType","salary","locationFlexibility","onsite","employmentTypeName","full_time","wage10thPercentileHourly",20.910096153846155,"wage30thPercentileHourly",24.22980769230769,"wage50thPercentileHourly",27.57403846153846,"growthRateFiveYear",0.0808,"payGrowthScore",66.80377917821436,"jobSecurityScore",43.97128770406372,"compositeScore",55.38753344113904,"compositeLowConfidence","county","50017","state","50","sitemapPath","/business/scheduler-or-operations-coordinator/vt/chelsea",[10],"eduLevelsName",[77],"lotCareerAreaName",[12],"lotOccupationName",[16],"lotSpecializedOccupation",[149],"minEduLevels","99","isCanonical","canonicalJobId","canonicalSlug","canonicalSitemapPath","groupVariantCount",1,"groupLocations",[145],"aiEnrichments",{"_132":133,"_134":135,"_136":137},"pay",{"_142":28,"_143":144},"extractedFilters",{"_141":89},"experienceLevel",{"_138":28,"_139":140},"isEntryLevel","explanation","The posting does not specify any required years of experience or a clear entry‑level designation, so it cannot be assumed to be entry‑level.","employmentType","disclosed","basis","extracted",{"_146":54,"_107":18,"_147":37,"_38":39,"_55":28,"_52":148,"_109":110},"city","jobId","https://www.schoolspring.com/jobs?jobid=5875809","11161510",{"_189":268,"_191":269,"_193":-5},{"_189":266,"_191":267,"_193":-5},{"_189":264,"_191":265,"_193":-5},{"_189":262,"_191":263,"_193":-5},{"_189":260,"_191":261,"_193":-5},{"_189":258,"_191":259,"_193":-5},{"_189":256,"_191":257,"_193":-5},{"_189":254,"_191":255,"_193":-5},{"_189":252,"_191":253,"_193":-5},{"_189":250,"_191":251,"_193":-5},{"_189":248,"_191":249,"_193":-5},{"_189":246,"_191":247,"_193":-5},{"_189":244,"_191":245,"_193":-5},{"_189":242,"_191":243,"_193":-5},{"_189":240,"_191":241,"_193":-5},{"_189":238,"_191":239,"_193":-5},{"_189":236,"_191":237,"_193":-5},{"_189":234,"_191":235,"_193":-5},{"_189":232,"_191":233,"_193":-5},{"_189":230,"_191":231,"_193":-5},{"_189":228,"_191":229,"_193":-5},{"_189":226,"_191":227,"_193":-5},{"_189":224,"_191":225,"_193":-5},{"_189":222,"_191":223,"_193":-5},{"_189":220,"_191":221,"_193":-5},{"_189":218,"_191":219,"_193":-5},{"_189":216,"_191":217,"_193":-5},{"_189":214,"_191":215,"_193":-5},{"_189":212,"_191":213,"_193":-5},{"_189":210,"_191":211,"_193":-5},{"_189":208,"_191":209,"_193":-5},{"_189":206,"_191":207,"_193":-5},{"_189":204,"_191":205,"_193":-5},{"_189":202,"_191":203,"_193":-5},{"_189":200,"_191":201,"_193":-5},{"_189":198,"_191":199,"_193":-5},{"_189":196,"_191":197,"_193":-5},{"_189":194,"_191":195,"_193":-5},{"_189":190,"_191":192,"_193":-5},"code","BGS2E1275F3C96CC1BA8","value","Office Supply Management","proficiency","BGSEF21B05C89A104C0D","Regulatory Documents","ES57EA2AAF16A0AD49AC","Organizational Processes","ESE1B279F38C73E025BD","Administrative Functions","ES90438066A68DB283FD","Institutional Knowledge","KS4411Q6V17S75QFD27S","Succession Planning","KS125ND687ZNB659FK3Z","Knowledge Management","ES176120761E468CCDA3","Mail Distribution","KS124QM6G2G824WRK8DZ","Health Insurance Portability And Accountability Act (HIPAA) Compliance","KS7G55M6TRB1N24LW2P5","Filing","KS122MK65TBR6RDBZL1P","Cyber Security","ES84406857CBEEFACE95","Business Operations","KSQPGV2XZO8UMNCC49LK","Detail Oriented","KS127D361PF0FTXDZ7C4","Operations","ES397CEB1F7ADECF5C21","Educational Administration","KS1244K68C6XP7VF1ZCX","Front Office","KS1228M6S0Q13JW8NV10","Confidentiality","KS123WD6XDCN2V4LC6N8","Family Educational Rights And Privacy Act","KS1233P77Z3KQ90VL1D2","Retention Period","KS7G1P76W2FRM88BQFJN","Templates","KS1227D60Q7225FTK55V","Information Systems","KS124JB619VXG6RQ810C","Leadership","ES76F4C57A88877D6D64","Professionalism","KS127887314GMCR1VRR5","Employee Onboarding","KS7G2F36GFX1K55V6GK4","Coordinating","KS120RN6FDTS9FLCH3T0","Auditing","KS123FM6FGKFC3195NL3","Records Management","KS123N46X01DWWQGKPSY","Electronic Signatures","KS681KH79MJLQDPB9T88","Process Improvement","KS1222B6VD8DPL8MTMPC","Software Documentation","KS122C06Z8NDM5G6NYNT","Continuous Improvement Process","KS127FS5VP9B8WFRH60T","Organizational Communications","KS126CM78T30RTP4PBYM","Memos","KS122556LMQ829GZCCRV","Communication","KS122VV71XNN7Y03XJNN","System Administration","BGS59240AE3D273EA166","Office Equipment","ES899BA440FA3441F22A","Workflow Management","KS6800M694WXYPDBMVTP","Software Licensing","KS121Z26S4VJLQ1WXN21","Customer Service","lat",43.989788,"lon",-72.4475994,{"_36":37,"_38":39,"_40":41,"_44":45,"_46":47,"_50":51,"_275":-5,"_23":54,"_19":20,"_68":28,"_73":28,"_276":-5,"_62":63,"_60":61,"_80":81,"_84":85,"_86":87,"_88":89,"_109":110,"_277":-5,"_278":279,"_126":127,"_130":280,"_281":282},"logoUrl","isFavorited","amount","groupCityNames",[54],{"_132":288,"_134":289,"_136":290},"bricks",[283],{"_284":285,"_286":287},"content","Full-Time","variant","gray",{"_142":28,"_143":144},{"_141":89},{"_138":28,"_139":140},"preloadedState",{"_326":327,"_328":329,"_330":331,"_332":333},"session",{"_325":28},"learnerProfile","statsigUser",{"_316":317,"_318":-7,"_319":320,"_321":322},"statsigSSR",{"_312":313,"_314":315},"experimentParams",{"_304":308,"_306":309,"_307":310},"experimentGroups",{"_304":305,"_306":305,"_307":305},"aa_job_details","Control","aa_explore_202608","job_description_positioning",{"_311":305},{"_311":305},{"_311":305},"arm","gates",{},"configs",{},"userID","anonymous","email","custom",{},"customIDs",{"_323":324},"stableID","dev-stable-id-localhost","isAuthenticated","userAndSession",{"_293":429,"_295":-5,"_430":28,"_431":432,"_433":434},"courseSearch",{"_374":375,"_376":358,"_377":378,"_379":358,"_380":-5,"_381":-5,"_382":-5,"_342":28,"_383":28,"_384":-5,"_385":386,"_387":-5,"_388":389,"_390":391,"_392":393},"careerNavigatorSlice",{"_56":359,"_360":34,"_361":362,"_363":364,"_365":70,"_366":70,"_367":-5,"_368":369},"caapCareerSearch",{"_334":28,"_335":34,"_336":337,"_338":339,"_340":341,"_342":28,"_343":-5,"_344":28,"_345":346},"myCareers","searchValue","searchResult",[],"comparisonData",[],"searchFilters",{"_347":348,"_349":34,"_350":34,"_351":352,"_353":354,"_355":356,"_357":358},"isLoading","comparisonError","shouldOpenTray","traitSpecificCareers",{},"selectedHub",[],"selectedEarning","selectedEducation","sortByField","name.keyword","sortOrder","asc","pageSize",10,"from",0,{"_36":49,"_370":371,"_44":372,"_373":34},"locationString","defaultLocation",{"_36":49,"_370":371,"_44":372,"_373":34},"scholarshipLocation",{"_36":49,"_370":371,"_44":372,"_373":34},"loadingLocation","loadingCaapAssessmentResults","caapAssessmentResult","industryPreference",[],"name","United States (Default)","nation","highlight","courses",[],"totalCount","filters",{"_394":34,"_395":28,"_396":28,"_397":28,"_398":28,"_399":28,"_400":28,"_401":28,"_402":28,"_403":404,"_405":406,"_407":408,"_409":410,"_411":412,"_413":414,"_415":416,"_417":-5,"_418":28,"_419":420,"_421":358,"_355":422,"_423":424,"_425":426},"activeFiltersCount","filterCounts","appliedFilters","sortInfo","isLoadingMore","error","favoriteCourseIds",[],"lastSearchTimestamp","prefetchedPages",[],"prefetchingPages",[],"prefetchedCourses",{},"searchQuery","withCertificate","isFree","withFreeCertificate","isUniversity","showSavedOnly","isBeginner","isIntermediate","isAdvanced","topLevelSubjects",[],"institutions",[],"subjects",[],"languages",[],"providers",[],"durationBuckets",[],"duration",{"_427":-5,"_428":-5},"language","hasSubtitles","subtitleLanguages",[],"page",20,"sortColumn","created","sortBy","desc","min","max",{"_440":28,"_325":28},"isOnboardingComplete","onboardingResume",{"_438":28,"_439":-5},"emailUpdateModal",{"_435":28,"_436":34,"_437":34},"open","newEmail","password","checked","resumeUrl","oktaChecked"]

Find & Apply For Scheduler / Operations Coordinator Jobs in Chelsea, Vermont

Operations & Administrative Coordinator