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Artistic Operations Manager Reports to:

Director of Artistic Administration Location:

Remote (occasional travel to San José, CA may be required for key production meetings or events) Description Opera San José seeks a highly organized and solutions-oriented Artistic Operations Manager to oversee contracting and scheduling functions that support the company's Artistic, Music, and Production departments. This mid-level, remote position plays a vital role in ensuring OSJ's rehearsals, performances, and community programs are backed by clear contracts, coordinated schedules, and smooth administrative operations. Reporting to the Director of Artistic Administration, the Artistic Operations Manager will serve as the operational hub for contracting and scheduling—drafting and administering artist, music, and production contracts, managing the company-wide production calendar, and supporting cross-departmental communication. This is an ideal opportunity for a detail-oriented professional experienced in live performance administration who wants to contribute remotely to the creative and operational success of opera. Key Responsibilities Company-Wide Scheduling & Calendar Oversight

• Manage and update the company-wide master calendar including rehearsals, tech schedules, performances, and special events
• Coordinate and communicate all schedule updates across Artistic, Production, Music, and Administrative teams
• Anticipate conflicts and proactively propose solutions in collaboration with department heads Contracting Oversight
• Draft and administer contracts for artists, creative teams, and production staff as assigned, covering artistic, music, and production engagements
• Track deliverables, payments, and reimbursements; process invoices and per diems with finance team support
• Maintain digital records, design archives, production history database, and artistic/technical inventory lists Interdepartmental Communication
• Prepare agendas and notes for Artistic and Production department meetings
• Ensure the Artistic and Production teams are aligned in weekly and long-term planning
• Support internal coordination for community events, donor-facing programs, and auditions Other Duties
• Provide cross-functional administrative support for artistic operations and strategic initiatives
• Other administrative duties as assigned Qualifications
• 3-5 years of experience in arts administration, artistic operations, or contract administration
• Proven ability to manage complex schedules, people, and priorities
• Strong written and verbal communication skills; comfortable coordinating across departments and artist relationships remotely
• Experience with contract drafting/administration and vendor/artist services required
• High attention to detail and ability to anticipate logistical challenges
• Proficiency in Google Workspace, Microsoft Office; familiarity with project management or calendar tools
• Knowledge of opera and/or classical music a plus
• Comfortable working independently in a remote role, with availability for occasional evening/weekend coordination aligned with the production calendar Compensation Salary range: $70,304-$75,000 This position is classified as salaried exempt, which will be paid an annual salary and is not eligible for overtime pay.

This position is eligible for company benefits, which currently include 15 days vacation, generous sick and holiday time, 403b savings with a 3% match, employer-sponsored health plans with a shared premium, and pre-tax flexible spending accounts. Professional development opportunities are available and encouraged for all employees. Benefits may change from time to time as Management determines. Location & Hours This is a remote position. Occasional travel to San José, CA may be required for key production meetings, tech weeks, or events. Some evening/weekend availability is expected to align with the live production calendar. Opera San José is an equal opportunity employer. It is our strong belief that equal opportunity for all employees is central to the continuing success of our organization. We will not discriminate against an employee or applicant for employment because of race, religion, gender, national origin, ethnicity, age, physical disabilities, political affiliation, sexual orientation, gender identity or expression, marital status, or veteran status in hiring, promoting, training, benefits, recommendations, rate of pay or other forms of compensation. Opportunity is provided to all employees based on qualifications and job requirements.

Job Type:

Full-time Pay:

$70,000.00 - $75,000.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person