Find & Apply For Tutor Jobs in Woodinville, Washington

Position Overview We are seeking a highly organized and detail-oriented Tutoring & Private School Coordinator to support the daily operations of our tutoring and private school programs. Brock's Academy is a Designer Education® program in which our educators work in homes, in schools, or at one of our learning centers found in Woodinville or University Place, WA. We provide premium one-on-one tutoring and private school instruction to children and young adults who are having a challenging time in traditional school settings. Our programs are custom designed to match each student's learning style, interests, and academic needs. This role is responsible for coordinating administrative processes, tracking student progress and instructional hours, supporting staff development, ensuring compliance and quality standards, and serving as a key communication link between families, instructors, and internal departments. The ideal candidate is proactive, skilled in organization and data management, and passionate about supporting educational excellence through strong operational leadership and effective collaboration. Key ResponsibilitiesStudent Hours & Program Tracking Monitor and maintain accurate records of tutoring and private school instructional hours. Track student attendance, session logs, course completion, make-up hours, rescheduled sessions, and prorated hours. Create and maintain monthly hour-tracking spreadsheets and reports. Ensure all recorded hours align with program requirements and attendance documentation. Communicate hour adjustments and updates to families, instructors, and internal departments as needed. Student Progress Reporting Review and report on student hour usage and remaining program hours. Coordinate with departments regarding course completion and student progress concerns. Support communication with families and staff regarding instructional schedules and program expectations. Ensure accurate documentation and reporting of student participation and progress. Transcripts & Progress Reports Coordinate the preparation and distribution of student transcripts and progress reports. Ensure academic records accurately reflect student performance and achievement. Maintain timely communication with parents, students, instructors, and administrative staff regarding student progress. Payroll Administration Maintain payroll tracking spreadsheets and staff hour records. Ensure accurate documentation of instructor hours and compensation information. Collaborate with payroll personnel to support timely and accurate payroll processing. Recruitment & Hiring Support Participate in interviews for tutoring and private school instructor positions. Provide feedback and recommendations to hiring managers. Help create a positive and professional candidate experience throughout the hiring process. Employee Onboarding & Training Assist with onboarding new employees, including reviewing policies, procedures, and expectations. Coordinate shadowing opportunities and initial program planning activities. Deliver training and ongoing support to instructional staff. Develop and maintain training materials, guides, and resources. Communicate updates regarding educational resources, systems, and procedures. Quality Assurance & Compliance Review course tracking forms, session logs, and related documentation for accuracy and completeness. Identify and address missing, inconsistent, or incomplete records. Communicate with teachers regarding required corrections and documentation updates. Monitor recurring compliance concerns and report trends to management. Support continuous improvement initiatives by providing guidance on documentation standards and best practices. Curriculum & Instructional Support Serve as a resource for teachers regarding curriculum planning and instructional tools. Recommend teaching strategies, lesson ideas, and educational resources. Assist staff with accessing and utilizing approved curriculum platforms and learning systems. Collaborate with educators to develop creative approaches that support diverse student needs and learning styles. Meeting Coordination Organize meetings, including scheduling, logistics, and agenda preparation. Facilitate meeting agendas and support effective communication among team members. Document and distribute relevant information and action items when needed. General Administrative Support Manage records and documentation using platforms such as SharePoint, Microsoft Excel, and other organizational systems. Communicate effectively with students, families, instructors, and internal departments. Perform additional duties related to tutoring and private school operations as assigned. QualificationsRequired Skills & Experience Strong organizational, administrative, and time-management skills. Experience managing data, reports, and documentation with a high level of accuracy. Proficiency in Microsoft Excel, Microsoft Office, SharePoint, and other administrative systems. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong problem-solving skills and attention to detail. Preferred Qualifications Experience working in an educational, tutoring, private school, or academic support environment. Experience with student records, scheduling, compliance tracking, or educational administration. Training, onboarding, or staff development experience. Familiarity with curriculum planning and instructional support practices. Why Join Us? This position plays a vital role in supporting students, families, and educators while ensuring the success of our tutoring and private school programs. If you enjoy creating organized systems, supporting educational teams, and making a meaningful impact on student success, we encourage you to apply.

Pay:

$26.00 - $32.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person