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Job Description Position:

Staff Accountant/Payroll Specialist Summary of Responsibility:

The Staff Accountant and Payroll Specialist is responsible for maintaining financial records, preparing reports, reconciling accounts, and processing payroll accurately and on time. This dual-role position requires strong attention to detail, knowledge of accounting principles, and comprehensive understanding of payroll regulations and best practices.

Staff Accountant Areas of Responsibility:

• Prepare bills and invoices for sales or services rendered in a timely manner
• Process customer invoices for approval and submission in customer portals or through e-mail in accordance with corporate policies and procedures
• Effectively communicate with vendors and other customers regarding outstanding invoices and payments
• Collect accounts by sending bill reminders and communicating with customers
• Record payments by entering them into a ledger or accounting software
• Accounts receivable accruals to recognize revenue for month end close
• Reconcile bank accounts and general ledger accounts to ensure accuracy and completeness
• Generate monthly, quarterly or annual financial statements, reports, and analysis detailing paid and unpaid invoices and other accounts receivable activity
• Helps maintain daily cash flow reports for financials
• Help ensure compliance with applicable standards, rules, regulations, and systems of internal control
• Assist with audits and tax preparation by providing supporting documentation and analysis
• Prepare and analyze accounting reports to track receivables performance and trends.
• Journal entries in accounting system as needed/directed
• Maintaining factored invoices and their payments as well as any reserves coming in/going out
• Identify and resolve accounting discrepancies and irregularities
• Control all invoice portals to include set up and maintain

Payroll Specialist Areas of Responsibility:

• Processes semi-monthly payroll and unscheduled payrolls, as needed, in ADP & Unanet
• Acts as the Time System Administrator ,
• Enters new employees and employee changes into ADP and Unanet including classification and pay, exemptions, benefit elections, deductions, paid time off, and all other payroll requirements
• Reviews and processes semi-monthly time sheets for completeness and accuracy within multiple departments ensuring accurate reporting by employees and department in compliance with Defense Contract Audit Agency (DCAA) standards
• Assists in the preparation of all federal and state wages reporting on a quarterly and annual basis
• Set up new states payroll tax accounts
• Monitor and submit Labor Cost Post after Payroll is completed each period
• Administer Retirements Funds (401K) for the company and reconcile for every Pay period
• Prepare and distribute paychecks or direct deposit statements
• Prepare and distribute payroll reports and tax documents (e.g., W-2s).
• Record, classify, and summarize financial transactions and events in accordance with generally accepted accounting principles
• Applies a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies
• Improve the efficiency of the department by actively looking for opportunities to reduce non-value-added work by proposing process improvements
• Respond to employee inquiries regarding payroll and resolve discrepancies
• Ensure compliance with federal, state, and local payroll regulations.
• Collaborate with HR on employee status changes, benefits, and leave tracking.

Reporting Requirements:

This position reports directly to the

Financial Manager Education and Experience Requirements:

• Proficient in Microsoft Office Suite to include Excel, Word, Power Point, and QuickBooks/other accounting software
• Bachelor's degree in business or accounting preferred, or the equivalent combination of education, training and experience
• 3-5 Years Payroll Experience in a dynamic, fast-paced environment
• 3-5 Years' experience with ADP Workforce now

Equal Opportunity Employer:

K2 Solutions, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this employment classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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