Find & Apply For Accounting Supervisor Jobs in Palm Beach Gardens, Florida

Role Overview The Accounting & Administrative Assistant is responsible for supporting key financial, administrative, and operational functions across Rapid Cloud Partners (RCP). The role spans bookkeeping, accounts payable, accounts receivable, client billing, payroll administration, financial recordkeeping, project management and general business administration. The Accounting & Administrative Assistant works closely with RCP leadership to ensure that financial transactions are accurately recorded, invoices are prepared and issued on schedule, payments are properly tracked, and day-to-day administrative activities are completed efficiently. A key expectation of the role is to maintain accurate records, demonstrate strong attention to detail, follow established procedures, and take ownership of assigned responsibilities. The successful candidate will be organized, dependable, proactive, and comfortable managing multiple tasks while maintaining confidentiality and professionalism. This is an entry-level to early-career opportunity, ideally suited for a recent college graduate with a degree in accounting, finance, or business administration, or an individual with prior bookkeeping or administrative experience. The position will initially be part-time, with the potential to transition into a full-time role as the company's needs evolve.

Location:

Hybrid -

Palm Beach Gardens, Florida & Remote Schedule:

Part-time, with potential to transition to full-time Key Responsibilities Accounting and Bookkeeping Assist with day-to-day bookkeeping activities, including recording, reviewing, and categorizing financial transactions. Support accounts payable processes, including reviewing vendor invoices, tracking payment due dates, and preparing payment list for approval. Assist with accounts receivable activities, including monitoring outstanding customer balances, sending collections emails and recording payments. Perform bank and credit card reconciliations and investigate discrepancies. Maintain accurate and organized financial records and supporting documentation. Assist with monthly financial reporting, account reconciliations, and other accounting-related activities. Assist with tax related follow ups for payroll or income tax notices from states as needed. Identify accounting discrepancies and work with management to resolve issues in a timely manner. Client Billing and Invoicing Prepare, review, and issue client invoices accurately and according to established billing schedules. Review employee and contractor timesheets for completeness, accuracy, and proper project allocation. Verify billing information against project agreements, approved hours, expenses, and other supporting documentation. Monitor outstanding invoices, customer payments, credits, and account balances. Research and assist with resolving client billing discrepancies, disputed charges, and payment issues. Communicate professionally with internal team members and clients regarding billing questions and outstanding balances. Maintain organized billing records and track billing issues through resolution. Assist with identifying opportunities to improve billing accuracy and efficiency. Payroll and Employee Administration Maintain payroll records, employee information, and related documentation. Assist with tracking employee time off and reconciling time-off records. Support the preparation of payroll posting entries using payroll register reports. Support contractor payment processing and related recordkeeping. Maintain confidentiality of employee compensation, payroll records, and other sensitive information. Assist with employee and contractor onboarding and offboarding activities. Project Management Support Provide administrative support to RCP's project management team to help ensure projects are organized, properly documented, and progressing according to established processes. Assist with project setup, including creating project records, organizing documentation, and establishing project plans and task lists in RCP's project management systems. Prepare and maintain client status reports, including gathering project updates, tracking milestones, and identifying outstanding action items. Schedule client and internal project meetings, coordinate calendars, prepare agendas, and assist with meeting follow-up. Prepare and update project Budget vs. Actual (BvA) reports to help project managers monitor hours, costs, and overall project performance. Assist with tracking project timelines, deliverables, and outstanding tasks to ensure appropriate follow-through. Review and organize project documentation, including meeting notes, status reports, and other supporting materials. Support project managers with other recurring administrative activities to improve efficiency and allow them to focus on client management, project oversight, and delivery. Executive and Administrative Support Provide general administrative support to RCP leadership and management. Assist with email management for key executives and time entry in timesheets. Assist with calendar management, meeting scheduling, and coordination of appointments. Prepare spreadsheets, reports, presentations, and other business documentation as needed. Maintain organized electronic files, records, and internal documentation. Coordinate communications and follow-up with employees, contractors, clients, and vendors. Track outstanding administrative tasks, deadlines, and follow-up items. Support special projects and other day-to-day business operations as needed. Business Systems and Process Improvement Utilize RCP's internal accounting, project management, time-tracking, and administrative systems to complete assigned responsibilities. Maintain accurate information across business systems and assist with identifying and correcting discrepancies. Follow established procedures and help document recurring administrative and accounting processes. Identify opportunities to streamline workflows, improve recordkeeping, and reduce manual administrative activities. Assist with testing and implementing improvements to internal systems and processes. Develop familiarity with business applications, including QuickBooks Online, NetSuite, RocketLane, and other technologies used by RCP. Support the adoption of AI and automation tools to improve the efficiency and accuracy of recurring tasks. Qualifications Associate's or bachelor's degree in accounting, finance, business administration, or a related field preferred. Recent college graduates and entry-level candidates are encouraged to apply. Previous experience in bookkeeping, accounting, billing, payroll, or administrative support is preferred but not required. Basic understanding of accounting principles, financial transactions, and account reconciliations. Strong proficiency in AI tools like Claude or ChatGPT, Microsoft Excel and Google Workspace applications. Excellent organizational skills and exceptional attention to detail. Strong written and verbal communication skills. Ability to investigate discrepancies, solve problems, and follow issues through resolution. Ability to manage multiple responsibilities independently, prioritize tasks, and meet deadlines. Comfortable learning new software applications and business processes. High level of integrity and ability to maintain confidential financial, employee, and business information. Preferred Qualifications Experience with QuickBooks Online or similar accounting software. Familiarity with accounts payable, accounts receivable, payroll processing, and month end balance sheet reconciliations. Experience preparing spreadsheets, financial summaries, and management reports. Exposure to professional services, consulting, or technology-based businesses. Familiarity with project-based billing, employee time tracking, or contractor payments. Interest in learning new technologies, including AI tools and business process automation. Performance Expectations The Accounting & Administrative Assistant is expected to be a dependable and detail-oriented member of RCP's operations team. The role requires accuracy, organization, confidentiality, professionalism, and the ability to follow through on assigned responsibilities with minimal supervision. The successful candidate should demonstrate a willingness to learn, ask questions when clarification is needed, and take initiative in identifying and resolving discrepancies. Maintaining accurate records, meeting deadlines, and communicating proactively with management are essential expectations. As the individual develops experience and familiarity with RCP's operations, the expectation is to take increasing ownership of recurring accounting and administrative responsibilities, allowing leadership and other team members to focus on higher-level operational and strategic activities. Success in this role will be measured by the accuracy and timeliness of work, reliability in completing assigned responsibilities, responsiveness to internal and external requests, and the ability to contribute to more efficient and organized business operations. Growth Opportunity This position offers an opportunity to gain practical experience in accounting, financial administration, and business operations within a growing technology consulting firm. The role will initially be part-time, with the potential to transition into a full-time position as business needs evolve. As the individual gains experience, there may be opportunities to assume additional responsibilities in accounting, financial reporting, payroll administration, and broader business operations. RCP is particularly interested in candidates who demonstrate strong initiative, a willingness to learn, and an interest in developing their professional skills over time.

Pay:

$26.00 - $36.00 per hour Expected hours: 15.0 - 20.0 per week

Education:

Associate (Preferred)

Location:

Palm Beach Gardens, FL 33418 (Preferred) Shift availability: Day Shift (Required)

Work Location:

Hybrid remote in Palm Beach Gardens, FL 33418