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Find & Apply For Bookkeeper / Accounting Clerk Jobs in Menlo Park, California
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Receive and review overhead/Corporate departments' purchase orders.
Verify invoices and assign expense accounts.
Follow up on missing purchase orders for the vendor bills.
Process vendor payments (ACH/checks/online payment).Vendor account statements reconciliation.
Cost allocation reporting for Fueling and Wireless Vendors.
Manage corporate credit cards for authorized users.
Perform accounting-related tasks as assigned.
Review and Approve employee expense/reimbursement.
Monitoring PO and Employee Expense recordTrain and partner with operations and corporate administration teams to ensure all processes and procedures are followed.
Review records for accuracy of expense accounts assignment (Branch/Department/Service)Process vendor payments via ACH/Checks/Online payment on schedule.
Reconcile monthly vendor statements.
Resolve discrepancies on invoices and statements.
File and maintain paid vendor bills.
Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
Setup Expense CategoriesMonthly bank statement reconciliationGL accounts reconciliationYear-end 1099 forms preparation and filingSupport month-end closeSupport and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately.
Strong customer serviceVerbal and written communicationsA degree in accounting three years of experience is preferred.
Internal and external Customer InteractionProfessional demeanor and appearanceResponsive, flexible, positive attitude, initiative, and collaborates with the team.
Strong problem resolution, prioritize work, and exercise discretion.
Productive with efficient use of workday and management of workload
Familiarity and/or proficiency with Telephone/Voicemail Technology and computers iPhone OS, business management software, MS Office (PowerPoint, Outlook, Excel, Word, Teams)Ability to develop strong employee relationships, responsive and receptive to employee and management requests.
Organized and self-motivated schedule work, meet deadlines and associated follow ups.
Lead by example - positive attitude, initiative, team oriented, and strong role modelCommunicate priorities, follow-up to ensure quality and hold team members accountable.
Now viewing: Accounts Payable Specialist
GL
Gachina Landscape Management
Accounts Payable Specialist
Job Description
Job Description:
Account Payable SpecialistClassification:
Full-Time, ExemptSalary Range:
Salary information upon requestSchedule:
M-F 7:00am to 4:00pm and/or vary on business needs.Reports To:
Accounting SupervisorReporting Location:
1130 OBrien Dr. Menlo Park CA 94025Summary:
Perform multiple accounting tasks to support the accounting team. Work cooperatively with Operations Branch Administration and Corporate Administration to ensure that work is completed promptly and accurately.Company Priorities:
Develop and Maintain aStrong TeamGachina Customer Service StandardsGachina Quality StandardsPrimary Responsibilities:
Audit Aspire purchase receipts.Receive and review overhead/Corporate departments' purchase orders.
Verify invoices and assign expense accounts.
Follow up on missing purchase orders for the vendor bills.
Process vendor payments (ACH/checks/online payment).Vendor account statements reconciliation.
Cost allocation reporting for Fueling and Wireless Vendors.
Manage corporate credit cards for authorized users.
Perform accounting-related tasks as assigned.
Specific Responsibilities:
Purchase OrderReview and receive purchase orders.Review and Approve employee expense/reimbursement.
Monitoring PO and Employee Expense recordTrain and partner with operations and corporate administration teams to ensure all processes and procedures are followed.
Review records for accuracy of expense accounts assignment (Branch/Department/Service)Process vendor payments via ACH/Checks/Online payment on schedule.
Reconcile monthly vendor statements.
Resolve discrepancies on invoices and statements.
File and maintain paid vendor bills.
Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
Setup Expense CategoriesMonthly bank statement reconciliationGL accounts reconciliationYear-end 1099 forms preparation and filingSupport month-end closeSupport and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately.
Page Break Skills Required:
Computer experience: Proficient in Microsoft Office Excel, Word, and OutlookAbility to manage a large volume of transactions with accuracy.Strong customer serviceVerbal and written communicationsA degree in accounting three years of experience is preferred.
Internal and external Customer InteractionProfessional demeanor and appearanceResponsive, flexible, positive attitude, initiative, and collaborates with the team.
Strong problem resolution, prioritize work, and exercise discretion.
Productive with efficient use of workday and management of workload
Qualifications, Experience, and Additional Compensation:
Required:
Accomplished verbal, written and reading comprehension.Familiarity and/or proficiency with Telephone/Voicemail Technology and computers iPhone OS, business management software, MS Office (PowerPoint, Outlook, Excel, Word, Teams)Ability to develop strong employee relationships, responsive and receptive to employee and management requests.
Organized and self-motivated schedule work, meet deadlines and associated follow ups.
Lead by example - positive attitude, initiative, team oriented, and strong role modelCommunicate priorities, follow-up to ensure quality and hold team members accountable.