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Now viewing: Accounts Payable Specialist
RH
Robert Half
Accounts Payable Specialist
Job Description
Description We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a growing organization in Baton Rouge, Louisiana. This position plays a key role in keeping vendor payments accurate, timely, and well-documented across multiple business entities. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced accounting environment.
Responsibilities:
- Manage end-to-end accounts payable activities for multiple entities, ensuring invoices are entered and paid within established timelines.
- Examine invoices for accurate general ledger coding, required approvals, and complete backup documentation before processing.
- Perform three-way matching of purchase orders, receipts, and invoices, and work with vendors or internal teams to resolve exceptions.
- Coordinate regular payment cycles, including checks, electronic payments, and wire transactions, while maintaining accuracy and control.
- Update and maintain vendor records such as tax forms, payment terms, and banking or remittance information.
- Reconcile vendor statements, research aged items, and address open balances or disputed charges promptly.
- Assist with month-end activities by preparing payable-related reconciliations, accrual support, and reporting schedules.
- Contribute to year-end reporting needs, including 1099 support, and help maintain compliance with internal controls and audit standards.
- Partner with accounting and operations teams to strengthen accounts payable procedures and support automation or ERP-based workflows. Requirements
- At least 2 years of accounts payable experience, ideally within a multi-entity, shared services, or high-volume environment.
- Working knowledge of invoice coding, three-way match processes, and payment administration.
- Proficiency with Microsoft Excel and other Microsoft Office applications used in accounting support.
- Strong organizational skills with a high degree of accuracy and consistent follow-through.
- Effective written and verbal communication skills with the ability to resolve issues professionally.
- Demonstrated ability to balance multiple deadlines and shifting priorities in a fast-paced setting.
- Associate's degree in accounting, finance, or a related discipline is preferred.
- Experience with ERP systems or automated invoice platforms such as NetSuite, Oracle, Microsoft Dynamics, or similar tools is a plus.