Find & Apply For Bookkeeper / Accounting Clerk Jobs in Farmingdale, New Jersey

Job Overview For an Asphalt & Construction Company. The Accounts Payable & Accounts Receivable Specialist is responsible for managing all aspects of the company's payables and receivables functions. This role ensures accurate and timely processing of vendor invoices, customer billings, collections, cash applications and financial recordkeeping while supporting the operational needs of the business. Key Responsibilities for Accounts Payable Review, verify, and process vendor invoices for materials, subcontractors, equipment rentals, fuels and other operating expenses. Match invoices to purchase orders and receiving documentation. Ensure proper coding and approval of invoices. Prepare and process weekly check runs, ACH payments. Reconcile vendor statements and resolve discrepancies. Maintain accurate vendor records including W-9s and insurance certificates. Monitor payment terms and take advantage of available discounts. Assist with month-end closing activities and AP accruals. Key Responsibilities for Accounts Receivable Generate and distribute customer invoices for paving, construction, maintenance and related services. Process customer payments and apply cash receipts accurately. Monitor aging reports and follow up on outstanding balances. Resolve billing disputes and payment discrepancies. Maintain customer account records and credit information. Prepare collection reports and communicate delinquent account status to management. Assist with lien waiver documentation and project close-out requirements. Additional Responsibilities Reconcile bank accounts and support cash management activities. Assist with project/job costing and tracking project-related expenses. Maintain organized AP and AR files and supporting documentation. Support audits by providing requested financial documentation. Collaborate with project managers, estimators and operations staff regarding billing and payment matters. Ensure compliance with company policies and accounting procedures. Qualifications 3+ years of Accounts Payable and/or Accounts Receivable experience, preferably in construction, paving or asphalt industries. Knowledge of construction accounting principles, job costing and progress billing. Proficiency in Microsoft Excel and accounting software. Strong attention to detail and organizational skills. Excellent communication (written and verbal) and problem-solving abilities. Ability to manage multiple priorities in a fast-paced environment. Reports to CFO and Controller.

Pay:

$65,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person