Find & Apply For Bookkeeper / Accounting Clerk Jobs in Hermitage, Pennsylvania

Company Overview Whole Life Services is an agency dedicated to providing care for individuals with intellectual and developmental disabilities. These services are delivered in their homes and community settings, emphasizing compassionate support and personalized assistance. Job Summary We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. The ideal candidate will possess strong accounting skills, experience with financial software, and a thorough understanding of compliance standards. As an Accounts Payable Specialist, you will be responsible for processing invoices, managing payments, and ensuring accuracy in financial transactions while maintaining confidentiality and adherence to company policies. Duties Import vendor invoices into a variety of accounting systems every week. Review, verify, and code invoices to the appropriate general ledger (GL) accounts. Prepare, print, and mail vendor payments in accordance with the payment schedule. Maintain complete and accurate vendor files, including obtaining and updating W-9 forms. Set up new vendors in the accounting system and maintain vendor information to ensure accurate records. Respond to vendor inquiries regarding invoices, payments, and account status. Maintain organized accounts payable records and supporting documentation for audits and financial reporting. Manage invoice data entry with precision, utilizing Excel data analysis techniques including formulas and VLOOKUP functions for efficient processing. Prepare journal entries related to accounts payable activities and assist with month-end closing procedures. Gas Card Reconciliation Perform the monthly reconciliation of organizational gas card transactions. Collect monthly vehicle and fuel usage reports from each department. Match gas card transactions to support fuel receipts and investigate any discrepancies. Follow up with department managers to obtain missing documentation or explanations for variances. The candidate must have the following experience, and demonstrate skills needed for the responsibilities of the Fiscal department. Proven experience in accounts payable or related accounting roles within a corporate or public accounting environment. Experience with or familiarity with the following software programs: Workday, Paychex, QuickBooks, Sage, and others to ensure timely payments. Familiarity with financial systems such as Workday, PeopleSoft, Kronos, UltiPro, Ceridian, ADP, Sage, or similar platforms. Strong understanding of accounting concepts including double-entry bookkeeping, debits & credits, general ledger accounting, and account reconciliation. Proficiency in Microsoft Office applications, especially Excel for data analysis and spreadsheet management. Maintain strict confidentiality when handling sensitive financial information and ensure compliance with SOX (Sarbanes-Oxley Act) regulations. Knowledge of financial compliance standards such as GAAP and SOX is highly desirable. Experience handling confidential information with discretion and professionalism. Support automation initiatives for accounts payable processes to improve efficiency and reduce manual errors using tools like AP automation software. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Join our team as an Accounts Payable Specialist where your expertise will support our mission of delivering exceptional care through precise financial management and operational excellence!

Expected hours:

25.0 - 28.0 per week

Work Location:

In person