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Accounts Payable Specialist at Robert Half Accounts Payable Specialist at Robert Half in Rowlett, Texas Posted in 1 day ago.

Type:

full-time Hard requirement for this role:

• Manufacturing AP experience
• Excel- VLOOKUP's and Pivot Tables
• 3-way match experience

Accounts Payable Specialist Job Summary:

The Accounts Payable Specialist is responsible for performing accounting and clerical duties to ensure the accurate and timely processing of accounts payable transactions. This role supports payment processing, reconciliations, month-end close, audit activities, and cost accounting functions within a manufacturing environment. Key Responsibilities Process vouchers against receipts for manufacturing materials using the three-way match process on a weekly basis. Prepare and distribute accounts payable checks weekly based on approved cash requirements reports from the CEO or Controller, with regular check runs occurring each Thursday. Work closely with Purchasing to complete inventory reconciliations and resolve discrepancies between purchase orders, receipts, and invoices. Review missing or inaccurate standard costs with the Controller and coordinate with Purchasing to ensure corrections are entered into the system. Prepare accounts payable adjusting entries and accrual workpapers to support the month-end close process. Generate weekly cash requirements reports for review and approval by the CEO and Controller. Report critical or past-due invoices to the Controller on a weekly basis. Respond promptly to vendor inquiries and provide daily follow-up as needed. Obtain proper approvals for non-manufacturing invoices, including utilities, supplies, and other indirect expenses. Process non-material invoices and prepare weekly check runs based on approved cash requirements reports. Reconcile the accounts payable subledger to the general ledger and correct discrepancies as needed. Review the received-not-vouchered report and follow up on un-invoiced receipts that are more than 30 days old. Prepare ad hoc reports, maintain filing systems, open and date-stamp mail, and process checks received through the bank lockbox. Assist with federal, state, and financial audits by gathering documentation and providing support as needed. Support cost accounting and general ledger reconciliation activities. Complete special projects and perform other duties as assigned. Qualifications Education and Experience Associate degree in Business or a related field preferred but not required. Minimum of 5 years of hands-on accounts payable experience in a manufacturing environment. Working knowledge of basic accounting principles. Experience with standard costing systems. Familiarity with inventory cycles, physical counts, and reconciliations. Strong proficiency in Excel. Skills and Competencies Strong written and verbal communication skills. Solid math, analytical, and problem-solving abilities. Ability to communicate effectively with vendors, coworkers, and leadership at all levels. Strong sense of urgency and ability to meet deadlines in a fast-paced environment. Highly organized with strong attention to detail. Team-oriented with the ability to collaborate across departments. Physical Requirements Ability to lift up to 35 pounds. Ability to remain seated for extended periods, up to 8 to 10 hours per day.