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Bookkeeper / Accounting Clerk
Suffolk, VA
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Accounting Technician III Payroll
Suffolk Public Schools
School Administrative Offices - Suffolk, Virginia This job is also posted in Suffolk Public Schools
Job Details
Job ID:
5892151
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
Immediately
Job Description
POSITION TITLE
1471 ACCOUNTING
TECHNICIAN III
(PAYROLL)
GENERAL DEFINITION AND CONDITIONS OF WORK
Performs difficult technical work in the processing of the payroll and employee deductions; does related work as
required. Work is performed under the regular supervision of the Supervisor of Payroll.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of
force frequently or constantly to move objects; work requires reaching, grasping and repetitive motions; vocal
communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to
perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or
computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general
surroundings and activities; the worker is not subject to adverse environmental conditions.
ESSENTIAL FUNCTIONS/TYPICAL TASKS
This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with
? Responsible for auditing full-time and part-time payroll;
? Preparing and maintaining payroll and related records and files; preparing reports;
? Processes semi-monthly payroll; inputs new contracts, pay changes, transfers, docks, resignations,
encumbrances and account distributions; inputs stipend information for no planning period, athletics, extra-
curricular duties, department heads, etc.;
? Verifies and enters additional hours timesheets, miscellaneous pay, workers' compensations docks,
garnishments, child support, tax liens, bankruptcy deductions, tax withholdings, etc.;
? Prepares a variety of spreadsheets used for payroll verification;
? Meets with new hires; explains payroll procedures when required;
? Prepares federal and state electronic transmittal of funds; prepares, maintains and generates a variety of
required reports, forms and spreadsheets;
? Prepares complex computer reports used to project and analyze expenditures and proposals;
? Works with Senior Accountants regarding general ledger and all journal entries;
? Assists and prepares information for auditors;
? Prepares and maintains employees' use of school board vehicle benefit tax;
? Works with all Financial Software including Microsoft, Google, PowerSchool and LINQ;
? Responsible for all leave including balances, accruals, cancellations, corrections and downloading data;
? Works with Virginia Short Term Disability and Long Term as related to VRS Hybrid;
? Works with all extra hours through PowerSchool, Portal and LINQ;
? Responsible for all deductions and rules and regulations for summer pay;
? Responsible for all other deductions such as United Way, SEF and EAS;
? Works closely with the Payroll Supervisor regarding salary scales;
? Assists with balancing with the Supervisor for month and Year end;
? Serve as backup for Accounting Technician I and II
? Performs related tasks as required and assigned;
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every
task or responsibility.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the school payroll system and program administration; thorough knowledge of bookkeeping
terminology and methods; general knowledge of accounting theory and principles, and their application to the
accounting transactions of the area assigned; general knowledge of standard office procedures, practices and
equipment; skill in the use of computer equipment; ability to establish and maintain effective working relationships
with associates and the general public; ability to follow detailed and written instructions; ability to prepare complex
financial records and reports.
EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to graduation from high school supplemented by course
work in bookkeeping and accounting and considerable experience involving the maintenance of payroll and financial
records.
FLSA STATUS
Non-exempt
AA/EOE STATEMENT
This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender
identity or expression, age, disability, or national origin.
