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Office & Compliance Manager Lugo Specialized Transportation Virginia Beach, VA Job Details Full-time $28 an hour 2 hours ago Benefits Paid training Paid holidays Paid time off Professional development assistance Flexible schedule Qualifications Computer operation Customer communication Confidential information handling Fleet management Administrative experience Attention to detail QuickBooks Quality data entry Time management Full Job Description About the Position Lugo Specialized Transportation is a growing specialized equipment transportation company based in Virginia Beach, Virginia. We are hiring an experienced, highly organized Office & Compliance Manager to help build and eventually manage the administrative side of our company. This is not a traditional administrative assistant position. We are looking for someone who can take ownership of an office, develop systems, organize records, maintain compliance, manage invoicing and receivables, track deadlines, and create the processes necessary to support a growing transportation company. The right person will eventually know the administrative side of Lugo Specialized Transportation well enough to operate it with minimal day to day supervision. Responsibilities Build and maintain organized office systems and workflows Develop administrative procedures, checklists, and tracking systems Maintain DOT and FMCSA compliance documentation Maintain driver qualification files Track permits, registrations, inspections, certifications, renewals, and expiration dates Maintain vehicle and equipment records Assist with drug and alcohol compliance documentation Organize company policies, SOPs, forms, and signed records Prepare and send customer invoices Follow up professionally on outstanding invoices and accounts receivable Maintain customer and vendor records Perform accurate data entry and record maintenance Manage digital filing systems Handle Certificates of Insurance and customer compliance requests Assist with employee and driver onboarding paperwork Communicate professionally with customers, vendors, drivers, and management Identify administrative problems and develop practical solutions Help create an office structure capable of supporting continued company growth What We Are Looking For We need someone who takes ownership . If something is disorganized, you organize it. If a deadline is approaching, you get ahead of it. If paperwork is missing, you follow up. If a process does not exist, you help create one. If an invoice is overdue, you professionally pursue it. You should be comfortable working independently, making decisions within your responsibilities, asking questions when necessary, and making sure important details do not fall through the cracks. We are looking for someone who can eventually tell us what the office needs, not someone who needs to be given a task list every morning. Qualifications Previous office administration, office management, transportation, logistics, trucking, construction, equipment, or similar operational experience Strong organizational and time management skills Excellent attention to detail Strong computer and data entry skills Professional written and verbal communication Ability to manage multiple priorities and deadlines Ability to work independently and remain accountable in a remote environment Strong follow through Good judgment and problem solving ability Comfortable learning new software and business systems Ability to handle confidential employee and company information Must live in the Hampton Roads area Preferred Experience Experience in one or more of the following areas is highly valued: DOT or FMCSA compliance Trucking or transportation administration Driver qualification files Drug and alcohol compliance programs Fleet administration Accounts receivable and collections follow up Customer invoicing QuickBooks or accounting software Transportation management systems Commercial insurance documentation Certificates of Insurance Employee onboarding SOP, checklist, or process development You do not need to know every system on day one. You do need to be capable of learning quickly, solving problems, and taking ownership of new responsibilities. Schedule 35 hours per week Monday through Friday. This position is primarily remote. However, the employee must live in the Hampton Roads area and be available for occasional in person meetings, training, paperwork, and other business needs. We offer flexibility, but this is a structured business position. Reliable availability, communication, and follow through during established working hours are required. Compensation $28.00 per hour A formal 90 day performance and compensation review will be conducted. Benefits Primarily remote work environment Predictable weekday schedule Paid company holidays Paid time off after introductory period Paid birthday personal day $1,200 annual employee benefits stipend after eligibility period Quarterly performance bonus opportunity Up to $1,000 in annual performance bonuses 90 day compensation review Annual compensation review Paid job related training and professional development Opportunity for increased responsibility, compensation, and leadership as the company grows Employer sponsored group health insurance is not currently offered. Growth Opportunity We are not looking for someone who simply wants a part time clerical job. We are looking for someone who wants to help build an office. Lugo Specialized Transportation is growing, and the person hired for this position will have the opportunity to help design the systems, processes, organization, and administrative structure that support that growth. As the company expands, this position may grow into broader office management, compliance, administrative leadership, or operations management responsibilities. About Lugo Specialized Transportation Lugo Specialized Transportation is a Virginia Beach based specialized transportation company providing machinery and equipment hauling, industrial rollback, hotshot, Landoll, power only, government and defense logistics, and specialized transportation services. We have reached the stage where building a strong administrative operation is critical to our next level of growth. We want someone who takes pride in helping build that operation. We Move What Matters™ Lugo Specialized Transportation is an Equal Opportunity Employer.

Pay:

$28.00 per hour Expected hours: 35.0 per week

Benefits:

Flexible schedule Paid time off Professional development assistance

Work Location:

Hybrid remote in Virginia Beach, VA 23464