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Now viewing: Compliance Specialist
RH
Robert Half
Compliance Specialist
Job Description
Role SummaryThe Subcontractor Compliance Coordinator ensures subcontractors fully meet required compliance standards by managing the timely collection, review, and organization of startup documents, certified payroll records, and insurance materials. This position maintains accurate tracking systems, applies consistent document management practices, and uses payroll platforms to keep compliance processes efficient. The coordinator works directly with subcontractors to clear up issues, obtain missing items, and support productive working relationships while refining workflows and upholding high standards of accuracy and professionalism.
Key ResponsibilitiesPromptly request and gather startup compliance documents as soon as new subcontract agreements are issued, confirming all required materials are received on time.
Review certified payroll submissions for accuracy and completeness to verify compliance with prevailing wage rules.
Confirm insurance documentation satisfies both project-specific requirements and applicable regulatory standards.
Work with subcontractors to resolve gaps, collect missing details, and secure any needed signatures.
Stay current on industry practices and regulatory updates that affect compliance obligations.
Build and maintain clear, well-organized project files that group documents by subcontractor and job.
Apply consistent naming conventions across all files so documents are easy to locate and retrieve.
Use online payroll platforms (such as LCP Tracker or eMars) to review, save, and update subcontractor records in the correct project folders.
Create and maintain a central database that tracks certified payroll, insurance, and overall compliance status for each project.
Proactively follow up with subcontractors to obtain any outstanding information, signatures, or supporting materials.
Ensure subcontractors understand and follow all applicable compliance requirements.
Build and sustain positive working relationships with subcontractors to support clear communication and smooth collaboration.
Key ResponsibilitiesPromptly request and gather startup compliance documents as soon as new subcontract agreements are issued, confirming all required materials are received on time.
Review certified payroll submissions for accuracy and completeness to verify compliance with prevailing wage rules.
Confirm insurance documentation satisfies both project-specific requirements and applicable regulatory standards.
Work with subcontractors to resolve gaps, collect missing details, and secure any needed signatures.
Stay current on industry practices and regulatory updates that affect compliance obligations.
Build and maintain clear, well-organized project files that group documents by subcontractor and job.
Apply consistent naming conventions across all files so documents are easy to locate and retrieve.
Use online payroll platforms (such as LCP Tracker or eMars) to review, save, and update subcontractor records in the correct project folders.
Create and maintain a central database that tracks certified payroll, insurance, and overall compliance status for each project.
Proactively follow up with subcontractors to obtain any outstanding information, signatures, or supporting materials.
Ensure subcontractors understand and follow all applicable compliance requirements.
Build and sustain positive working relationships with subcontractors to support clear communication and smooth collaboration.