Find & Apply For Financial Manager Jobs in Perrysville, Ohio

MCMILLANCO, LLC

Perrysville, Ohio Full-Time | On-Site About

MCMILLANCO MCMILLANCO

is a growing manufacturing, contract packaging, warehousing, fulfillment, and logistics company. We are looking for an Office & Business Operations Lead who can take ownership of the administrative side of the business and make sure important details get done accurately and on time. This is not a traditional clerical office position. We are looking for someone who can be given an outcome , not simply a list of tasks. The Office & Business Operations Lead works closely with our Plant Manager and President & CEO and serves as the internal coordination point between our employees, customers, vendors, bookkeeper, HR/payroll provider, fractional CFO, CPA, and other professional partners.

MCMILLANCO

already uses outside professionals for specialized bookkeeping, payroll, HR, and financial support. Your job is not to do everyone else's job. Your job is to make sure the right person has the right information, deadlines are met, discrepancies are addressed, and the work gets completed. What You'll OwnCustomer Orders, Invoicing & Accounts Receivable Receive and review customer purchase orders. Verify pricing and terms against approved quotes. Enter and maintain customer sales orders. Maintain customer portals and required documentation. Prepare and issue customer invoices. Verify production, material, freight, storage, and other billable charges. Monitor accounts receivable and perform routine collection follow-up. Help resolve billing discrepancies. Ensure required shipment and customer documentation is completed.

Target:

Customer invoices issued within 24 hours of shipment or completion of billable work. Purchasing, Vendor Bills & Invoice Validation You will help protect

MCMILLANCO

by making sure vendors and service providers bill us correctly.

Responsibilities include:

Create approved purchase orders. Maintain vendor pricing, quotes, contracts, rate sheets, and billing terms. Track purchase orders and expected delivery dates. Receive and review vendor invoices. Match invoices against purchase orders, receiving records, contracts, agreed pricing, and supporting documentation. Verify quantities, rates, units of measure, freight, storage charges, accessorials, and other fees. Identify duplicate invoices, incorrect rates, unsupported fees, billing-period errors, and missing credits. Request supporting documentation when charges cannot be independently verified. Track disputed charges through resolution. Escalate material discrepancies before payment is authorized. Periodically audit recurring vendor and partner invoices against agreed terms.

Expectation:

MCMILLANCO

should never pay an invoice simply because an invoice was received. Material charges should be traceable to an agreed rate, documented purchase, or verified service. Bookkeeper & Financial Coordination

MCMILLANCO

uses an outside professional bookkeeping firm for reconciliations, accounting close, and monthly financial reporting. You will serve as the primary internal point of coordination.

Responsibilities include:

Provide bank, credit card, loan, and other requested statements. Gather invoices, receipts, and transaction support. Respond to bookkeeping questions or route them internally. Track outstanding bookkeeping requests. Make sure the bookkeeper has what they need to close each month. Follow up on unresolved accounting items. Make sure monthly financial statements are delivered on schedule. Coordinate questions between management, the bookkeeper, fractional CFO, and CPA. Maintain a monthly close checklist. You are not expected to be a CPA or full-charge bookkeeper , but you should understand financial information well enough to recognize when something does not look right. Cash Flow & Business Reporting Maintain weekly cash-flow reporting. Track expected customer receipts and upcoming vendor payments. Maintain AP and AR visibility. Prepare a weekly executive dashboard. Track open action items and administrative deadlines. Assist with budgeting and forecasting information. Prepare reports and spreadsheets for management. Identify missing, inconsistent, or overdue information. HR & Payroll Coordination

MCMILLANCO

uses an outside professional HR/payroll provider. You will coordinate the relationship internally.

Responsibilities include:

Coordinate new-hire information and onboarding paperwork. Submit authorized employee changes. Coordinate payroll information and deadlines. Review payroll summaries for obvious discrepancies. Maintain employee administrative files. Maintain PTO and attendance records as required. Coordinate benefits information. Route HR questions to our professional HR provider. Track open HR/payroll items through completion. You are not expected to be an HR Director, payroll specialist, or employment-law expert. Business Systems & Administration You will help ensure

MCMILLANCO

can trust the information in its systems. Systems may include Fishbowl Manufacturing, QuickBooks Online, Microsoft 365, CRM, customer portals, document-management systems, and AI tools.

Responsibilities include:

Maintain accurate customer and vendor information. Maintain sales-order and purchasing data. Identify missing or inconsistent records. Maintain organized digital documentation. Coordinate information between operational and financial systems. Reduce duplicate data entry. Improve administrative workflows. Support customer, compliance, and quality documentation. Assist with ISO/QMS document control. Support executive projects, reports, presentations, research, and CRM follow-up. The goal is not more data entry. The goal is accurate information with less unnecessary work. Clear Lines of AccountabilityThe Plant Manager owns: Production, scheduling, plant personnel, warehouse execution, shipping and receiving execution, labor, safety, equipment, maintenance, and daily plant performance. The Office & Business Operations Lead owns: Customer order administration, invoicing, AR, purchasing administration, vendor invoice validation, business reporting, administrative data accuracy, external-provider coordination, documentation, and administrative follow-through.

Our outside professionals own:

Specialized bookkeeping, reconciliations, formal financial reporting, payroll processing, professional HR support, benefits administration, tax/accounting guidance, and higher-level financial advisory work. The Office & Business Operations Lead coordinates these relationships and makes sure the work gets completed. AI & Automation

MCMILLANCO

believes Artificial Intelligence will create a significant competitive advantage for companies willing to use it. We want someone who embraces technology and is excited about using AI and automation to: Analyze information. Prepare reports. Improve customer communications. Build SOPs. Automate repetitive work. Improve spreadsheets. Track action items. Research solutions. Organize information. Improve workflows. Experience with ChatGPT, Microsoft Copilot, workflow automation, or similar tools is a major plus. If you are an AI Wizard who also understands business administration , we want to hear from you. What We're Looking For Ideal candidates will have approximately 3-5+ years of experience in business administration, office operations, accounting administration, operations support, or a similar role. Manufacturing, warehousing, distribution, or logistics experience is strongly preferred. Experience with several of the following is valuable: Accounts receivable and accounts payable Customer invoicing Vendor invoice auditing Purchase orders Contracts, pricing agreements, and rate sheets QuickBooks ERP systems Microsoft Excel and Microsoft 365 Customer order administration Working with outsourced accountants, HR providers, or professional service firms Business reporting Process improvement You do not need to be a CPA, professional bookkeeper, payroll specialist, or HR Director. Who Will Succeed Here You will probably enjoy this role if you: Take ownership without being constantly reminded. Finish what you start. Follow up until something is resolved. Notice when numbers or information don't make sense. Are comfortable challenging a charge when it does not match the agreement. Communicate proactively. Are highly organized. Can manage competing priorities. Work well with company leadership, customers, and vendors. Enjoy improving inefficient processes. Learn technology quickly. Prefer solving problems over explaining why they haven't been solved. At MCMILLANCO, ownership doesn't mean doing everything yourself. It means making sure the outcome gets delivered. Key Performance Expectations Success in this role includes: Customer invoices issued within 24 hours. Vendor invoices administratively processed within 48 hours. Material vendor and partner invoices validated before payment approval. Billing discrepancies documented and resolved. Credits owed to

MCMILLANCO

received and applied. Current AP and AR visibility. Weekly cash-flow reporting completed on schedule. Payroll information submitted accurately and on time. Monthly bookkeeping information provided on schedule. Monthly financial statements received when expected. Required customer documentation completed. Weekly executive dashboard delivered consistently. More than 95% of assigned administrative action items completed by committed deadlines. Continuous reduction of unnecessary or duplicate administrative work. Work Environment This is a full-time, primarily on-site position at MCMILLANCO's facility in Perrysville, Ohio . You will work directly with our Plant Manager, President & CEO, employees, customers, vendors, and outside professional partners. If you're looking for a role where you can take real ownership, improve how a growing company operates, use technology creatively, and see the direct impact of your work, we'd like to hear from you.

MCMILLANCO, LLC

is an equal opportunity employer. This is the version I'd post. It keeps the key controls — especially partner invoice validation, outsourced HR/bookkeeper coordination, and clean ownership boundaries — without making the role look like five jobs combined.

Pay:

$41,784.04 - $62,363.58 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Vision insurance

Work Location:

In person