Find & Apply For Payroll Specialist Jobs in Lakeland, Florida

Job Description Help for Job Description. Opens a new window. Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences. The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLE DSO

& Payroll Specialist SUMMARY The DSO & Payroll Specialist administers the University's international employment and student immigration programs while supporting payroll administration and HR operations. The position serves as the University's Designated School Official (DSO) and provides expertise in immigration compliance, employment eligibility, and international employee services. Working collaboratively with the Human Resources Business Partner, Immigration and HRIS, and Payroll Program Director, this position ensures compliance with federal and state regulations while delivering exceptional customer service to faculty, staff, students, and campus departments. The position will learn payroll administration responsibilities through structured on-the-job training.

Responsibilities:

Global Talent & International Services - 50%

• Serve as the University's Designated School Official (DSO) and maintain compliance with SEVIS and federal immigration regulations.
• Assist international students, faculty, staff, and hiring managers regarding immigration requirements, employment authorization, and visa processes.
• Process and maintain SEVIS records and ensure timely reporting.
• Coordinate employment-based immigration matters, including H-1B, TN, OPT, CPT, J-1, and permanent residency cases in collaboration with legal counsel.
• Prepare and review immigration documentation and maintain confidential records.
• Monitor changes in immigration laws and recommend policy and procedural updates.
• Develop and deliver immigration orientations and informational sessions. Payroll Administration - 30%
• Support payroll processing under the direction of the Payroll Program Director.
• Review personnel actions affecting payroll for accuracy and completeness.
• Process employee transactions related to hires, separations, and employment changes.
• Assist with payroll audits, reconciliations, and reporting.
• Respond to employee payroll inquiries and resolve discrepancies.
• Coordinate payroll matters affecting international employees and foreign national taxation requirements.
• Participate in payroll processing during peak periods and assist with year-end activities.
• Maintain GLACIER software to produce 1042-S tax documents that are filed with the IRS
• Maintain GLACIER Tax Prep software, which assists foreign nationals in preparing their tax returns HR Operations & Collaboration - 20%
• Partner with the HR Business Partner to support employee onboarding, employment changes, and compliance initiatives.
• Collaborate with the HRIS team to maintain accurate employee and immigration data within university systems.
• Participate in HR projects, process improvements, and system implementations.
• Assist with audits, reporting requirements, and regulatory compliance activities.
• Maintain confidential personnel records and documentation.
• Provide exceptional customer service to internal and external stakeholders.
• Perform other duties as assigned.