Find & Apply For Payroll Specialist Jobs in San Marcos, Texas

Position Title:

School Bookkeeper & Payroll Administrator Classification:

Full-Time, Salaried /

Exempt Reports To:

Superintendent Position Overview The School Bookkeeper & Payroll Administrator manages the day-to-day financial operations and payroll processing for our PreK-12th grade private school community. This dual-functioning role requires a meticulous professional who can seamlessly navigate vendor payments, employee compensation, and financial reporting while maintaining strict confidentiality and supporting the school's mission in alignment with our Statement of Faith. Key Responsibilities Bookkeeping & Financial Operations

• Reconciliation on all accounts

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Accounts Payable:

Process purchase orders, verify vendor invoices, issue check or ACH payments, and maintain organized digital and physical expense files.

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Accounts Receivable:

Oversee the billing

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Cash Management & Banking:

Receive, log, and deposit cash and checks from student fundraisers, athletics, and school events; perform monthly bank and credit card reconciliations.

• Reconcile credit cards and process transactions to Quick Books Payroll & Human Resources Administration

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Payroll Processing:

Process accurate bi-weekly or monthly payroll for all salaried faculty, hourly staff, substitutes, and seasonal coaches.

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Time & Attendance Tracking:

Verify and approve timecards, tracking sick leave, personal time, and vacation allocations.

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Employee Onboarding Support:

Set up new hires in the payroll system, verifying I-9 documentation, direct deposit setups, and tax withholdings. Qualifications & Skills

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Education:

Associate or bachelor's degree in accounting, finance, business administration, or a related field preferred.

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Experience:

Minimum of 3-5 years of full-charge bookkeeping and payroll processing experience. Experience working in a private school, charter school, or non-profit environment is highly desirable.

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Software Proficiency:

Advanced proficiency in accounting software (e.g., QuickBooks) and workforce payroll platforms.

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Core Competencies:

High level of discretion, strong mathematical aptitude, sharp attention to detail, and the ability to multi-task in a dynamic, student-centered environment.

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

Employee discount Paid sick time Paid time off

Language:

English (Required) Ability to

Commute:

San Marcos, TX 78666 (Required)

Work Location:

In person