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Pre-Cycle Lab Work Coordinator Reproductive Fertility Center Corona, CA Job Details Full-time $20 - $26 an hour 5 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Life insurance Qualifications Teamwork High school diploma or GED Medical administrative support Attention to detail Organizational skills

Full Job Description Department:

Laboratory /

Fertility Services Reports To:

Laboratory Director or Laboratory Manager Location:

Corona, Irvine, or Beverly Hills, California Employment Type:

Full-Time Position Summary The Pre-Cycle Lab Work Coordinator is responsible for coordinating and tracking laboratory-related preparations required before a patient's scheduled fertility treatment cycle. This position works closely with the laboratory team, nursing staff, patient coordinators, and physicians to ensure that required documentation, laboratory testing, records, and treatment-related preparations are completed accurately and on time. The coordinator helps maintain an organized workflow, monitors outstanding requirements, communicates with appropriate departments regarding pending items, and supports compliance with established laboratory procedures, patient confidentiality requirements, and quality standards. Essential Duties and Responsibilities 1. Pre-Cycle Coordination Coordinate and track pre-cycle laboratory requirements for patients scheduled for fertility treatment. Verify that required laboratory records, test results, consents, and supporting documentation are received and appropriately documented. Monitor upcoming treatment cycles and identify outstanding requirements that may delay scheduling or treatment readiness. Communicate with the appropriate clinical or laboratory personnel regarding missing information, pending results, and incomplete requirements. Maintain accurate tracking logs and update patient records in accordance with established procedures. 2. Laboratory Communication and Workflow Serve as a communication link between the laboratory, nursing team, patient coordinators, and other designated departments. Coordinate the timely transfer and availability of required patient records and laboratory information. Escalate discrepancies, missing documentation, scheduling concerns, or other issues to the appropriate supervisor. Assist with organizing daily and weekly laboratory preparation schedules. Support efficient coordination between clinical and laboratory teams to minimize delays and workflow disruptions. 3. Documentation and Quality Assurance Review records for completeness and accuracy within the scope of assigned responsibilities. Follow established procedures for handling laboratory documentation and patient information. Assist with maintaining organized records for internal quality reviews, inspections, and audits. Report documentation discrepancies or process concerns promptly. Support implementation of approved workflow improvements and corrective actions. 4. Patient Information and Confidentiality Handle confidential patient information in accordance with HIPAA and company privacy policies. Communicate professionally with internal departments and, when authorized, patients regarding administrative requirements. Ensure that patient information is shared only with authorized individuals. Follow established procedures for secure documentation, recordkeeping, and information management. 5. Administrative and Team Support Assist with monitoring pending pre-cycle requirements and follow up on outstanding items. Prepare reports or status updates for laboratory leadership as requested. Maintain accurate spreadsheets, tracking systems, and electronic records. Participate in departmental meetings and training sessions. Perform other related duties as assigned by the Laboratory Director or designated supervisor. Qualifications High school diploma or equivalent required; associate degree or bachelor's degree in healthcare administration, biological sciences, or a related field preferred. Previous experience in a fertility clinic, IVF laboratory, healthcare setting, or medical office preferred. (Willing to train the right person.) Experience coordinating laboratory workflows, patient records, or clinical documentation is an advantage. Familiarity with medical terminology, patient confidentiality, and healthcare documentation practices. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet time-sensitive deadlines. Strong written and verbal communication skills. Proficiency in Microsoft Office, spreadsheets, electronic medical records, or other healthcare tracking systems. Ability to work collaboratively with physicians, laboratory personnel, nurses, and administrative teams. Core Competencies Accuracy and attention to detail Organization and time management Communication and follow-through Problem-solving and escalation Confidentiality and professionalism Teamwork and accountability Commitment to quality and patient safety Performance Expectations The Pre-Cycle Lab Work Coordinator is expected to: Maintain accurate and up-to-date pre-cycle tracking records. Follow up promptly on incomplete requirements and outstanding documentation. Communicate potential delays or discrepancies to the appropriate team members. Follow all applicable company policies and laboratory procedures. Maintain patient confidentiality and professional standards. Demonstrate reliability, accountability, and consistent follow-through. Physical Requirements and Work Environment Primarily performed in a clinical, laboratory, or medical office environment. May require prolonged periods of sitting, standing, computer use, and communication with multiple departments. Must comply with applicable workplace safety requirements. Any laboratory access or specimen-handling responsibilities must be consistent with training, competency, authorization, and applicable regulatory requirements.

Pay:

$20.00 - $26.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person